Legal Administrative Assistant | Litigation

Job Type

Full-time

Description

Johnson Pope Bokor Ruppel & Burns, LLP is seeking a full-time Legal Administrative Assistant (LAA) for our Tampa office. The Candidate must have a minimum of three (3) years of experience in a law firm setting, with a focus on Litigation. The LAA will perform a wide variety of legal administrative duties and provide comprehensive and efficient administrative and secretarial support.

We offer a comprehensive benefits package, a competitive wage, and a team-driven work environment.

Position Overview

Candidates must be able to efficiently manage the administrative responsibilities associated with complex litigation matters, ensuring smooth operations and effective coordination of tasks across the team. The LAA will play a key role in assisting with trial preparation, legal document management, e-filing, scheduling, and maintaining organized workflows for the Firm's litigation team.

Requirements

Key Responsibilities:

• Preparing, proofreading, and editing legal documents and correspondence for accuracy, including spelling, grammar, punctuation, format, and content.
• Calendar management, including scheduling court appearances, depositions, meetings, and hearings.
• E-filing documents with Federal and Florida State Courts.
• Assisting attorneys with trial preparation, including organizing client materials and work product within our document management system.
• Time entry and client billing.
• Review and edit pre-bills, ensure they are ready for attorneys' review and approval.
• Submission of new business intake and conflicts checks and opening/closing of client matters.
• Answering telephone calls and routine questions from clients and team members, and/or routing calls to appropriate staff.
• Performing administrative duties such as client file management, general correspondence, expense reports, CLE tracking, check requests, and other administrative tasks.
• Scheduling appointments and managing attorneys' calendars.

Essential Knowledge, Skills, and Abilities:

• Proficient in Microsoft Office (Word, Excel, PowerPoint), with the ability to quickly learn other programs. Experience in iManage and Aderant is a plus.
• Excellent communication skills, both written and oral.
• Strong organizational and administrative skills.
• Attention to detail with strong organizational and time management abilities.
• Client service-oriented with the ability to effectively communicate with clients and team members.
• Ability to multi-task, prioritize tasks, and work under pressure to meet deadlines.
• Confidentiality and professionalism in handling sensitive information.
• Ability to work extra hours as needed.
• Self-motivated with a positive attitude.

Educational/Job Experience Requirements:

• High school diploma from an accredited institution.
• A minimum of three (3) years of experience in a law firm setting is preferred, with a focus on litigation.
• Experience with trial preparation and litigation in State and Federal courts is required.

Office Location: Tampa, FL

Note: This job description is not intended to be all-inclusive. Employees may perform other related duties as required to meet the ongoing needs of the Firm.

Equal Opportunity Employment:

Johnson Pope Bokor Ruppel & Burns, LLP is an equal opportunity employer. We are committed to creating a diverse and inclusive work environment and do not discriminate on the basis of an applicant's or employee's race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence, or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws, including applicable laws in Florida. We also provide reasonable accommodations for qualified individuals with disabilities in compliance with the Americans with Disabilities Act (ADA) .