Solano County
Administrative Services Manager
Solano County, Fairfield, California, United States, 94533
Salary:
$117,136.99 - $142,380.74 Annually
Location :
Fairfield, CA
Job Type:
Full-Time
Job Number:
25-187010-01
Department:
Health & Social Services Dept
Division:
H&SS-Administration Div
Opening Date:
01/06/2025
Closing Date:
1/24/2025 5:00 PM Pacific
Contact:
Jessica Smith (707)784-6190
WHY JOIN US AT SOLANO COUNTY?
COMMITMENT TO SERVICE:
Our mission is to serve the people and to provide a safe and healthy place to live, learn, work and play.
We serve the public in many different ways, including: •Providing primary medical, dental, substance abuse, mental health and social services to residents, including the uninsured, low-income, and medically underserved, and administering federal, state, and local public assistance programs •Providing law enforcement services in the unincorporated area of the county •Protecting the community from public health threats such as communicable diseases •Coordinating countywide responses to domestic violence and terrorism or other emergencies •Managing the criminal justice process after arrest (jail, prosecution, defense, probation) •Supporting other local governments through efficient property tax collection as mandated by the State, County and local jurisdictions; and, •Administration and enforcement of Federal, State, and Local laws and policies pertaining to environmental health, building construction, and land use planning
OUR EMPLOYEES:
Our diverse workforce is committed to fulfilling this mission and does so by exemplifying our IDEAL Core Values, engaging in our day to day work of serving the public with Integrity, Dignity, Excellence, Accountability, and Leadership.
Click here to learn more about Solano County
THE POSITION:
The Administrative Services Manager under direction, plans, organizes and directs departmental fiscal and other administrative services; supervises, coordinates and participates in analytical studies; serves as a member of the departments management/supervisory team.
This class is characterized by its senior management responsibility over a variety of administrative and fiscal activities in support of overall departmental operations. Incumbents have considerable latitude in planning and organizing administrative services, and serve as advisors to the department head/management team on financial, personnel and other administrative functions. Incumbents supervise a large administrative and program support staff.
This position is an "at-will" senior management position and is exempt from the civil service; incumbents serve at the discretion of the appointing authority. This class is allocated in multiple departments, the current vacancy is in the Department of Health and Social Services (H&SS).
The Administrative Services Manager in H&SS will provide complex fiscal analysis and budgetary support for the Behavioral Health fiscal team. Position will assist in managing and analyzing behavioral health revenue sources in a dynamic environment to ensure revenue maximization for operating expenses. Position will oversee and supervise the billing and collections unit and be responsible to ensure that all services are claimed to all available public and private health insurance sources. Position will lead budget preparation, fiscal data evaluation and planning, and fiscal reporting of revenues and expenses as well as provide leadership in ensuring that fiscal policies and procedures are followed. As Behavioral Health uses subcontracts to provide services, the position will assist in fiscal analysis for rate setting and reimbursement and manage the fiscal components of subcontracts to ensure that federal and state fiscal rules and regulations are adhered to.
The eligible list created as a result of this recruitment will be used to fill full-time and part-time regular, limited-term or extra-help positions as vacancies occur throughout the County.
POSITION REQUIREMENTS
Experience:
Five years of progressively responsible experience as a staff analyst or equivalent classification which included management and supervisory responsibility in the above areas in a public or private agency.
AND
Education/Training:
Bachelor's degree from an accredited college or university is required, preferably with course work in business, public administration, accounting or closely related field.
SPECIAL REQUIREMENTS
Possession of, or ability to, obtain a valid Class C California driver's license may be required.
Click here to view the job description SELECTION PROCESS
01/24/2025 - 5:00pm Deadline to submit application and required documents.
Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant's ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract.
All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change.
RETIREES - Solano County invites all to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees.
HOW TO APPLY Applications must be submitted through the NEOGOV system. Paper copies of applications are not accepted. All candidates are encouraged to submit a copy of their official/unofficial transcripts (verifying the courses and units completed) or degree (verifying institution, student, date, degree and area of specialization conferred) by the deadline.
All additional application materials as requested in the job announcement (degree/transcripts, certificates, DD-214 if applicable, ADA Accommodation Request) must be submitted by the application review deadline. However, proof of this education requirement must be submitted prior to appointment.
Previously submitted application materials (i.e. copies of diploma and/or transcripts, etc.) for prior recruitments will not be applied for this recruitment but must be re-submitted for this recruitment.
Any further questions can be directed to the Department of Human Resources at (707) 784-6170, business hours are Monday-Friday, 8:00 a.m.-5:00 p.m. EOE/AA.
Please note that all dates/times listed in the job announcement are Pacific Time.
DOCUMENT SUBMITTAL A Bachelor's Degree is required for this position.
All applicants are encouraged to submit either a copy of their college diploma (verifying the degree, date earned and area of specialization) or official/unofficial transcripts (verifying the institution, student, date and degree conferred) by the final filing deadline. However, proof of this education requirement must be submitted prior to appointment.
PLEASE NOTE THE FOLLOWING: Candidates who attended a college or university that is accredited by a foreign or non-U.S. accrediting agency must have their educational units evaluated by an educational evaluation service. The result must be submitted to the Human Resources Department no later than the close of the recruitment. Please contact the local college or university to learn where this service can be obtained.
How to Submit Your Documents
In addition to uploading attachments when applying online, candidates may submit documents by fax to (707) 784-3424, or by email to Be sure to include the recruitment title (Administrative Services Manager) and the recruitment number (25-187010-01) in your email or fax.
Americans with Disabilities Act
It is the policy of Solano County that all employment decisions and personnel policies will be applied equally to all County employees and applicants and be based upon the needs of County service, job related merit, and ability to perform the job.
APPLICANTS WITH DISABILITIES:Qualified individuals with a disability, who are able to perform the essential functions of the job, with or without reasonable accommodation, and need an accommodation during any phase of the recruitment/testing/examination process (as detailed in the "Selection Process"), must complete the following Request for Testing Accommodation by Applicants with Disabilities Form.
This form must be received in the Human Resources Department by the application review deadline. Applicants will be contacted to discuss the specifics of the request.
We offer a benefits package to employees which includes health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, holidays, vacation, and sick leave
To learn more, view our
01
This Supplemental Questionnaire will be used to determine applicants' qualifications for this position and assess an applicant's ability to advance in the recruitment process; therefore, applicants are encouraged to answer all questions thoroughly and completely. Omitted information will not be considered or assumed. Applicants who have no experience in a specific area are recommended to state "no experience in this area" instead of leaving the space blank.Please note that the experience in your answers must be reflected in your employment history.
I acknowledge
02
Describe your experience in planning, preparing, and managing the financial and administrative functions of budgets, services and programs. In your answer include the employer's name, dates of employment, hours worked per week, number of employees supervised and responsibilities/duties performed.
03
Describe your experience in fiscal data evaluation and planning, and fiscal reporting of revenues and expenses. In your answer include the employer's name, dates of employment, hours worked per week, and responsibilities/duties performed.
04
Describe your management experience in which you supervised staff and evaluated employee performance. In your answer include the employer's name, dates of employment, hours worked per week, number of employees supervised and responsibilities/duties performed.
05
I understand a Bachelor's degree is required from an accredited college or university.I further understand that verification of education (diploma, official or unofficial transcript) is required to be submitted by the job posting deadline for this position. I will be submitting my education documentation which verifies the student, institution, date degree conferred, degree, and area of study/specialization by:*If a foreign degree you will need to submit a foreign equivalency document with education material*
Uploading it to my application prior to submittal Emailing it to recruitment@solanocounty.com Faxing it to (707) 784-3424
Required Question
$117,136.99 - $142,380.74 Annually
Location :
Fairfield, CA
Job Type:
Full-Time
Job Number:
25-187010-01
Department:
Health & Social Services Dept
Division:
H&SS-Administration Div
Opening Date:
01/06/2025
Closing Date:
1/24/2025 5:00 PM Pacific
Contact:
Jessica Smith (707)784-6190
WHY JOIN US AT SOLANO COUNTY?
COMMITMENT TO SERVICE:
Our mission is to serve the people and to provide a safe and healthy place to live, learn, work and play.
We serve the public in many different ways, including: •Providing primary medical, dental, substance abuse, mental health and social services to residents, including the uninsured, low-income, and medically underserved, and administering federal, state, and local public assistance programs •Providing law enforcement services in the unincorporated area of the county •Protecting the community from public health threats such as communicable diseases •Coordinating countywide responses to domestic violence and terrorism or other emergencies •Managing the criminal justice process after arrest (jail, prosecution, defense, probation) •Supporting other local governments through efficient property tax collection as mandated by the State, County and local jurisdictions; and, •Administration and enforcement of Federal, State, and Local laws and policies pertaining to environmental health, building construction, and land use planning
OUR EMPLOYEES:
Our diverse workforce is committed to fulfilling this mission and does so by exemplifying our IDEAL Core Values, engaging in our day to day work of serving the public with Integrity, Dignity, Excellence, Accountability, and Leadership.
Click here to learn more about Solano County
THE POSITION:
The Administrative Services Manager under direction, plans, organizes and directs departmental fiscal and other administrative services; supervises, coordinates and participates in analytical studies; serves as a member of the departments management/supervisory team.
This class is characterized by its senior management responsibility over a variety of administrative and fiscal activities in support of overall departmental operations. Incumbents have considerable latitude in planning and organizing administrative services, and serve as advisors to the department head/management team on financial, personnel and other administrative functions. Incumbents supervise a large administrative and program support staff.
This position is an "at-will" senior management position and is exempt from the civil service; incumbents serve at the discretion of the appointing authority. This class is allocated in multiple departments, the current vacancy is in the Department of Health and Social Services (H&SS).
The Administrative Services Manager in H&SS will provide complex fiscal analysis and budgetary support for the Behavioral Health fiscal team. Position will assist in managing and analyzing behavioral health revenue sources in a dynamic environment to ensure revenue maximization for operating expenses. Position will oversee and supervise the billing and collections unit and be responsible to ensure that all services are claimed to all available public and private health insurance sources. Position will lead budget preparation, fiscal data evaluation and planning, and fiscal reporting of revenues and expenses as well as provide leadership in ensuring that fiscal policies and procedures are followed. As Behavioral Health uses subcontracts to provide services, the position will assist in fiscal analysis for rate setting and reimbursement and manage the fiscal components of subcontracts to ensure that federal and state fiscal rules and regulations are adhered to.
The eligible list created as a result of this recruitment will be used to fill full-time and part-time regular, limited-term or extra-help positions as vacancies occur throughout the County.
POSITION REQUIREMENTS
Experience:
Five years of progressively responsible experience as a staff analyst or equivalent classification which included management and supervisory responsibility in the above areas in a public or private agency.
AND
Education/Training:
Bachelor's degree from an accredited college or university is required, preferably with course work in business, public administration, accounting or closely related field.
SPECIAL REQUIREMENTS
Possession of, or ability to, obtain a valid Class C California driver's license may be required.
Click here to view the job description SELECTION PROCESS
01/24/2025 - 5:00pm Deadline to submit application and required documents.
Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant's ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract.
All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change.
RETIREES - Solano County invites all to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees.
HOW TO APPLY Applications must be submitted through the NEOGOV system. Paper copies of applications are not accepted. All candidates are encouraged to submit a copy of their official/unofficial transcripts (verifying the courses and units completed) or degree (verifying institution, student, date, degree and area of specialization conferred) by the deadline.
All additional application materials as requested in the job announcement (degree/transcripts, certificates, DD-214 if applicable, ADA Accommodation Request) must be submitted by the application review deadline. However, proof of this education requirement must be submitted prior to appointment.
Previously submitted application materials (i.e. copies of diploma and/or transcripts, etc.) for prior recruitments will not be applied for this recruitment but must be re-submitted for this recruitment.
Any further questions can be directed to the Department of Human Resources at (707) 784-6170, business hours are Monday-Friday, 8:00 a.m.-5:00 p.m. EOE/AA.
Please note that all dates/times listed in the job announcement are Pacific Time.
DOCUMENT SUBMITTAL A Bachelor's Degree is required for this position.
All applicants are encouraged to submit either a copy of their college diploma (verifying the degree, date earned and area of specialization) or official/unofficial transcripts (verifying the institution, student, date and degree conferred) by the final filing deadline. However, proof of this education requirement must be submitted prior to appointment.
PLEASE NOTE THE FOLLOWING: Candidates who attended a college or university that is accredited by a foreign or non-U.S. accrediting agency must have their educational units evaluated by an educational evaluation service. The result must be submitted to the Human Resources Department no later than the close of the recruitment. Please contact the local college or university to learn where this service can be obtained.
How to Submit Your Documents
In addition to uploading attachments when applying online, candidates may submit documents by fax to (707) 784-3424, or by email to Be sure to include the recruitment title (Administrative Services Manager) and the recruitment number (25-187010-01) in your email or fax.
Americans with Disabilities Act
It is the policy of Solano County that all employment decisions and personnel policies will be applied equally to all County employees and applicants and be based upon the needs of County service, job related merit, and ability to perform the job.
APPLICANTS WITH DISABILITIES:Qualified individuals with a disability, who are able to perform the essential functions of the job, with or without reasonable accommodation, and need an accommodation during any phase of the recruitment/testing/examination process (as detailed in the "Selection Process"), must complete the following Request for Testing Accommodation by Applicants with Disabilities Form.
This form must be received in the Human Resources Department by the application review deadline. Applicants will be contacted to discuss the specifics of the request.
We offer a benefits package to employees which includes health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, holidays, vacation, and sick leave
To learn more, view our
01
This Supplemental Questionnaire will be used to determine applicants' qualifications for this position and assess an applicant's ability to advance in the recruitment process; therefore, applicants are encouraged to answer all questions thoroughly and completely. Omitted information will not be considered or assumed. Applicants who have no experience in a specific area are recommended to state "no experience in this area" instead of leaving the space blank.Please note that the experience in your answers must be reflected in your employment history.
I acknowledge
02
Describe your experience in planning, preparing, and managing the financial and administrative functions of budgets, services and programs. In your answer include the employer's name, dates of employment, hours worked per week, number of employees supervised and responsibilities/duties performed.
03
Describe your experience in fiscal data evaluation and planning, and fiscal reporting of revenues and expenses. In your answer include the employer's name, dates of employment, hours worked per week, and responsibilities/duties performed.
04
Describe your management experience in which you supervised staff and evaluated employee performance. In your answer include the employer's name, dates of employment, hours worked per week, number of employees supervised and responsibilities/duties performed.
05
I understand a Bachelor's degree is required from an accredited college or university.I further understand that verification of education (diploma, official or unofficial transcript) is required to be submitted by the job posting deadline for this position. I will be submitting my education documentation which verifies the student, institution, date degree conferred, degree, and area of study/specialization by:*If a foreign degree you will need to submit a foreign equivalency document with education material*
Uploading it to my application prior to submittal Emailing it to recruitment@solanocounty.com Faxing it to (707) 784-3424
Required Question