Management & Program Analyst

Summary This position is located in Simulation, Learning, Evaluation, Assessment and Research Network (SimLEARN), Office of Discovery, Education and Affiliate Network (DEAN), Veterans Health Administration (VHA). SimLEARN's goal is to promote collaboration and coordination with facility-based educators, researchers and clinicians to drive ongoing improvement and innovation in education, training and advancements in scientific research. Responsibilities This position involves a multi-grade career ladder. The major duties listed represent the full performance level of GS-13. At the lower grade levels, you will perform assignments of a more limited scope and with less independence. You will progressively acquire the background necessary to perform at the full performance level. Promotion is at the discretion of the supervisor and is contingent upon satisfactory performance, availability of higher-level work, and availability of funds. Promotion is not guaranteed, and no promise of promotion is implied. * The incumbent of this position functions as a Management & Program Analyst. The incumbent serves as a liaison with VISN and facility-based informatics departments to provide guidance and facilitate coordination of health systems technology innovation efforts. The duties include, but are not limited to: Coordinating geographically distributed projects from the inception of the project selection process to project close out, to ensure their success. Tracking projects status, facilitating the resolution of issues with internal and external entities, regularly communicating with many stakeholders, customer relationship management, acting as the contracting officer's representative (COR), applying project management principles and practices, responding to data calls, participating in calls, attending kick-offs and other related meetings, contracting and budget analysis, drafting and facilitating the approval of project management documentation, contracting documentation, budgets, minutes, tracking information , press information, and other communications items. Soliciting participation of business owners in defining and validating innovations requirements and ensure the customer, business owners, and stakeholders are kept abreast and involved through the planning process. Developing, maintaining and reporting project plans in support of project priorities and requirements determined by VHA leadership and assigned by supervisor. Providing guidance to Senior Management, other Project Manager and project team(s) in directing development of project schedules for new/existing/future applications. Facilitating meetings to execute the project's processes; coordinating and monitoring project status; performing analysis of activity and project status and utilizing the results as the basis for project status reporting. Reporting variances, identifying risks and coordinating corrective actions with the project team, and management as appropriate. Coordinating data calls with many geographically distributed parties. Planning and facilitating of conferences. Developing supporting rationale, and presenting issues and recommendations to appropriate management levels, and proceeds with accepted work plan to complete and implement the assigned project. Preparing various types of documents; including reports, speeches, briefings, slides, handouts, Memorandum of Understanding, Interagency Agreements, Statements of Work and other contractual documents, budget submissions, cost benefit and requirements analyses, and other written materials as required to detail and support use of federal information processing resources to achieve project and program mission requirements. Performing work related to developing and monitoring quality region-wide projects, programs, plans, procedures, and methodologies; and/or analyzing quality initiatives and processes.. Work Schedule: to be determined Compressed/Flexible: at hiring managers discretion. Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. **Per NCR guidance must report to office location at least 50% of a pay period. Hiring manager may adjust at their discretion to require more than 50%. Virtual: This is not a virtual position. Position Description/PD#: Management & Program Analyst/PD577820, PD577810, PD577800, and PD577790 Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not authorized Permanent Change of Station (PCS): Not authorized PCS Appraised Value Offer (AVO): Not authorized Physical Requirements: The work of the position is primarily sedentary. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA. Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/16/2025. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. *For GS-09: You must have served 52 weeks at the GS-7 or above. *For GS-11: You must have served 52 weeks at the GS-9 or above. *For GS-12: You must have served 52 weeks at the GS-11 or above. *For GS-13: You must have served 52 weeks at the GS-12 or above. You may qualify based on your experience and/or education as described below: To qualify at the GS- 9: You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: In order to meet the minimum qualifications for this position, you must meet 2/3 of the following examples of specialized experience. Coordinates geographically distributed projects from the inception of the project selection process to project close out, to ensure their success. Tracks projects status, facilitating the resolution of issues with internal and external entities, Develops, maintains and reports project plans in support of project priorities and requirements determined by VHA leadership and assigned by supervisor. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must possess a master's or equivalent graduate degree related to the work of the position or 2 full years of progressively higher level graduate education leading to such a degree or LL.B or J.D. Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education. To qualify at the GS- 11: You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: In order to meet the minimum qualifications for this position, you must meet 3/5 of the following examples of specialized experience. Coordinates geographically distributed projects from the inception of the project selection process to project close out, to ensure their success. Tracks projects status, facilitating the resolution of issues with internal and external entities, Develops, maintains and reports project plans in support of project priorities and requirements determined by VHA leadership and assigned by supervisor. Provides guidance to Senior Management, other Project Manager and project team(s) in directing development of project schedules for new/existing/future applications. Serve as a Project Manager, coordinating and planning activities within an assigned project. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must possess a Ph.D or equivalent doctoral degree related to the work of the position or 3 full years of progressively higher level graduate education leading to such a degree or LL.M. Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education. To qualify at the GS- 12: You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: In order to meet the minimum qualifications for this position, you must meet 5/7 of the following examples of specialized experience. Coordinates geographically distributed projects from the inception of the project selection process to project close out, to ensure their success. Tracks projects status, facilitating the resolution of issues with internal and external entities, Develops, maintains and reports project plans in support of project priorities and requirements determined by VHA leadership and assigned by supervisor. Provides guidance to Senior Management, other Project Manager and project team(s) in directing development of project schedules for new/existing/future applications. Serve as a Project Manager, coordinating and planning activities within an assigned project. Facilitates meetings to execute the project's processes; coordinates and monitors project status; performs analysis of activity and project status. Coordinates data calls with many geographically distributed parties. To qualify at the GS- 13: You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: In order to meet the minimum qualifications for this position, you must meet 7/9 of the following examples of specialized experience. Coordinates geographically distributed projects from the inception of the project selection process to project close out, to ensure their success. Tracks projects status, facilitating the resolution of issues with internal and external entities, Develops, maintains and reports project plans in support of project priorities and requirements determined by VHA leadership and assigned by supervisor. Provides guidance to Senior Management, other Project Manager and project team(s) in directing development of project schedules for new/existing/future applications. Serve as a Project Manager, coordinating and planning activities within an assigned project. Facilitates meetings to execute the project's processes; coordinates and monitors project status; performs analysis of activity and project status. Coordinates data calls with many geographically distributed parties. Sets well defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner. Reports variances, identifies risks and coordinates corrective actions with the project team, and management as appropriate. You will be rated on the following Competencies for this position: Customer Service (Clerical/Technical) Oral Communication Planning and Evaluating Project Management Self Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.