University of Georgia
CAES Signature Events Coordinator
University of Georgia, Athens, GA, United States
Posting Details
Posting Details
Posting Number S13077P
Working Title CAES Signature Events Coordinator
Department CAES-Development & Alumni Rel
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
College/Unit/Department website
Posting Type External
Retirement Plan TRS or ORP
Employment Type Employee
Benefits Eligibility Benefits Eligible
Full/Part time Full Time
Work Schedule
Additional Schedule Information
Monday - Friday
40 hrs./week
Some additional nights and weekends may be needed
Advertised Salary Commensurate with Experience
Posting Date 01/06/2025
Open until filled Yes
Closing Date
Proposed Starting Date 02/03/2025
Special Instructions to Applicants
Location of Vacancy Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Position Information
Classification Title External Affairs Professional
FLSA Exempt
FTE 1.00
Minimum Qualifications
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
This position will be an integral part of the team within the Office of Development and Alumni Relations (ODAR) in the College of Agricultural and Environmental Sciences (CAES) and reports to the Director of Development Communications and Donor Relations. The position is directly responsible for the coordination and management of the College of Agricultural and Environmental Sciences (CAES) signature events and meetings. This position is housed in the CAES Office of Development and Alumni Relations and works in close partnership with the CAES Office of the Dean and Director, the CAES Associate Deans, and Office Marketing and Communications (OMC) to carry out the College's land grant mission. The College has over 3,000 regular employees, located among three main campuses, 11 research and education centers and farms, five 4-H camps, and 159 counties.
Knowledge, Skills, Abilities and/or Competencies
Physical Demands
Is driving a responsibility of this position? Yes
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? Yes
Does this position require a P-Card? No
Is having a P-Card an essential function of this position? No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities
Duties/Responsibilities
CAES Signature Event and Meeting Coordination and Management
Strategic Planning
Other Duties
Percentage of time 15
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Cindy Humphries
Recruitment Contact Email cindyhum@uga.edu
Recruitment Contact Phone 706-542-3390
Posting Specific Questions
Required fields are indicated with an asterisk (*). Applicant Documents Required Documents
Posting Details
Posting Number S13077P
Working Title CAES Signature Events Coordinator
Department CAES-Development & Alumni Rel
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
College/Unit/Department website
Posting Type External
Retirement Plan TRS or ORP
Employment Type Employee
Benefits Eligibility Benefits Eligible
Full/Part time Full Time
Work Schedule
Additional Schedule Information
Monday - Friday
40 hrs./week
Some additional nights and weekends may be needed
Advertised Salary Commensurate with Experience
Posting Date 01/06/2025
Open until filled Yes
Closing Date
Proposed Starting Date 02/03/2025
Special Instructions to Applicants
Location of Vacancy Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Position Information
Classification Title External Affairs Professional
FLSA Exempt
FTE 1.00
Minimum Qualifications
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
- Minimum of 3 years of event planning, non-profit, or other related experience, preferably in higher education.
- Experience working with various technologies including advanced knowledge and experience with Microsoft Office Suite, database and project management software, and CRM systems.
- Experience with UGA's donor and alumni database system (GAIL-Giving and Alumni Information Link), Touchnet, and ASANA.
- Understanding of multiple communications mediums and event management best practices.
This position will be an integral part of the team within the Office of Development and Alumni Relations (ODAR) in the College of Agricultural and Environmental Sciences (CAES) and reports to the Director of Development Communications and Donor Relations. The position is directly responsible for the coordination and management of the College of Agricultural and Environmental Sciences (CAES) signature events and meetings. This position is housed in the CAES Office of Development and Alumni Relations and works in close partnership with the CAES Office of the Dean and Director, the CAES Associate Deans, and Office Marketing and Communications (OMC) to carry out the College's land grant mission. The College has over 3,000 regular employees, located among three main campuses, 11 research and education centers and farms, five 4-H camps, and 159 counties.
Knowledge, Skills, Abilities and/or Competencies
- Communication and interpersonal skills: Excellent verbal, written, and presentation skills. Demonstrates the ability to communicate effectively with a variety of audiences, including alumni, donors, faculty, staff, and students.
- Organizational and time management skills: Demonstrates the ability to manage multiple projects and tasks simultaneously, meeting deadlines and maintaining high standards of quality.
- Computer skills: Proficient in Microsoft Office Suite and database management software.
- Professionalism: Demonstrates high standards of professional conduct, including ethical behavior, discretion, and accountability.
- Problem-solving and adaptability: Demonstrates the ability to identify and solve problems, and adapt to changing circumstances.
- Collaboration and teamwork: Works effectively and collaboratively with others, building relationships and achieving common goals.
- Learning and growth: Demonstrate a commitment to learning and professional development, and the ability to apply new knowledge and skills to work.
- Travel: Travel inside and outside of the state.
- Experience in event planning, management and implementation
Physical Demands
- Work in an office environment with frequent interruptions and irregularities in the work schedule
- Lift and/or move up to 30 pounds
- Work weekends and some extended hours, including travel, during scheduled events
- Driving as needed to perform job duties
Is driving a responsibility of this position? Yes
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? Yes
Does this position require a P-Card? No
Is having a P-Card an essential function of this position? No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities
Duties/Responsibilities
CAES Signature Event and Meeting Coordination and Management
- Lead consistent event project meetings with internal stakeholders to ensure communication and expectations are being met along the event timeline.
- Utilize event management programs (GAIL, Touchnet) to build event communications in coordination with CAES OMC and ODAR staff.
- Utilize ASANA and other project management tools to assign steps to internal communication roles, track project progress and provide updates to senior leadership.
- Prepare Signature Event estimates and budgets up to a year in advance in coordination with the Office of Development and Alumni Relations Sponsorship package.
- Coordinate with ODAR on sponsorship recognition and benefits; and utilize the alumni/donor database (GAIL) as needed.
- Develop event plan/run of show, including event approvals and briefings for CAES Signature Events to include Ag Dawg Kickoff, Ag Forecast, D.W. Brooks Lecture and Awards, Flavor of Georgia, and the UGA CAES Alumni Association Awards.
- Manage event-related tasks including scheduling, event logistics, billing, registration, food/beverage, meeting materials, guest lists, and invitations.
- Serve as primary event contact person with invitees, vendors, staff, etc.
- Compile budget and contract details for events.
- Review vendor and procurement contracts as related to events and meetings (e.g., entertainment, facilities, partnerships, suppliers, etc.) MOUs, etc.
- Prepare event briefings and coordinate speakers/presenters' travel and logistics.
- Coordinate and communicate with staff contacts for student volunteers from CAES Ambassadors and CAES Student Philanthropy Council.
Strategic Planning
- Maintain event metrics such as event attendance, reach of communication and success stories to be used in event evaluation, sponsorship solicitations and stewardship.
- Collaborate with internal stakeholders to utilize data and make data-informed decisions and recommendations to improve event attendance, engagement, and planning efficiency year over year.
- Collaborate with internal and external stakeholders to develop and manage budgets for advertising and promotional expenses related to signature events, ensuring alignment with overall event goals.
- Coordinate closely with the CAES Social Media Strategists to communicate budget allocations and facilitate the planning and execution of effective advertising strategies.
- Seek out innovative and creative ways for facilitating events to be most engaging and impactful.
- Advise and implement strategic initiatives to streamline and improve CAES signature events and meetings.
Other Duties
- Plan and organize CAES faculty and staff events including the faculty and staff appreciation event and select college events such as the Sunbelt Ag Expo and Research Awards.
- Partner with the annual giving and major gifts fundraising teams to ensure donor engagement at Signature Events.
- Work collaboratively with a wide variety of constituents, including alumni, donors/friends, parents/guardians, students, faculty, and staff.
- Manage a travel and operations budget and plan travel strategically.
- Attend CAES ODAR team meetings, select CAES leadership meetings, and selected trainings. Work collaboratively with CAES faculty and staff of academic departments and programs as needed to benefit CAES.
- Perform additional duties as assigned for alumni and development events and other special events which may fall on nights and weekends.
Percentage of time 15
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Cindy Humphries
Recruitment Contact Email cindyhum@uga.edu
Recruitment Contact Phone 706-542-3390
Posting Specific Questions
Required fields are indicated with an asterisk (*). Applicant Documents Required Documents
- Resume/CV
- Cover Letter
- List of References with Contact Information