Longview Independent School District
Longview Independent School District is hiring: Secretary to Principal in Longvi
Longview Independent School District, Longview, TX, United States, 75606
Position Type:
Secretarial/Clerical/Secretary
Date Posted:
1/7/2025
Location:
Bramlette STEAM Academy PRIMARY PURPOSE:
Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff
QUALIFICATIONS:
Education/Certification:
High School diploma or GED
Experience:
One to three years secretarial experience, preferably in public education environment
Special Knowledge and Skills:
Proficient typing, word processing, and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets, databases,and do word processing
Knowledge of basic accounting principles
MAJOR RESPONSIBILITIES AND DUTIES:
Records, Reports, and Correspondence
1.Prepare written correspondence forms, schedules, or reports using typewriter or personalcomputer
2.Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campuscommunication as requested, using typewriter or personal computer
3.Maintain a daily teacher attendance log and records for substitute teachers
4. Monitor and process personnel time records including leave requests and reports; compile
information and submit to central office
5. Maintain a log of visitors to school
6. Maintain school calendar of events
7. Maintain student attendance, tardies, sign in and out documents, discipline records, etc.
8. Schedule meetings and appointments and maintain calendar for principal
Reception and Phones
9. Assist students, teachers, and parents as needed
10. Receive incoming calls, take reliable messages, and route to appropriate staff
Files
11. Maintain physical and computerized files including inventory of school and office supplies,
mailing lists, student records, visitor logs, and office communication
12. Update handbooks, policy manuals, and other documents as assigned
Accounting Inventory
13. Receive, store, and issue supplies and equipment
14. Perform routine bookkeeping tasks including simple arithmetic operations to maintain
campus budget records
15. Prepare and make cash deposits for activity account(s); may be responsible for
maintenance of activity checkbook(s) and ledger(s)
16. Ability to maintain, organize and keep accurate records of fundraising events, T-shirt sales,
etc.
Other
17. Sort, distribute, or deliver mail and other documents
18. Administer medication to students, check temperatures, and notify parents of student illness
in nurse's absence
19. Comply with district policies, as well as state and federal laws and regulations
20. Adhere to the district's safety policies and procedures
21. Maintain confidentiality in the conduct of district business
22. Must be able to perform the essential functions of walking and interacting with students
and/or district employees in the specific work site assigned (classroom or office setting)
23. Demonstrate regular and prompt attendance
24. Other duties as assigned
SUPERVISORY RESPONSIBILITIES:
Monitor the work of campus secretaries, clerical aides, and students as needed
EQUIPMENT USED:
Copier, personal computer and appropriate software, typewriter, printer, calculator, fax
machine and audio-visual equipment
WORKING CONDITIONS:
Mental Demands:
Reading, ability to communicate effectively (verbal and written); ability to attend to detail;
maintain emotional control under stress; coordinate district-wide curriculum functions;
interpret policy, procedures, and data
Physical Demands/Environmental Factors:
Repetitive hand motions; prolonged use of computer terminal possible; occasional districtwide
travel; occasional state-wide travel; frequent prolonged and irregular hours possible;
biological exposure to bacteria and communicable diseases; specific vision abilities
required by this job include close vision, distance vision, peripheral vision, and the ability to
adjust focus
Attachment(s):
Secretarial/Clerical/Secretary
Date Posted:
1/7/2025
Location:
Bramlette STEAM Academy PRIMARY PURPOSE:
Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff
QUALIFICATIONS:
Education/Certification:
High School diploma or GED
Experience:
One to three years secretarial experience, preferably in public education environment
Special Knowledge and Skills:
Proficient typing, word processing, and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets, databases,and do word processing
Knowledge of basic accounting principles
MAJOR RESPONSIBILITIES AND DUTIES:
Records, Reports, and Correspondence
1.Prepare written correspondence forms, schedules, or reports using typewriter or personalcomputer
2.Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campuscommunication as requested, using typewriter or personal computer
3.Maintain a daily teacher attendance log and records for substitute teachers
4. Monitor and process personnel time records including leave requests and reports; compile
information and submit to central office
5. Maintain a log of visitors to school
6. Maintain school calendar of events
7. Maintain student attendance, tardies, sign in and out documents, discipline records, etc.
8. Schedule meetings and appointments and maintain calendar for principal
Reception and Phones
9. Assist students, teachers, and parents as needed
10. Receive incoming calls, take reliable messages, and route to appropriate staff
Files
11. Maintain physical and computerized files including inventory of school and office supplies,
mailing lists, student records, visitor logs, and office communication
12. Update handbooks, policy manuals, and other documents as assigned
Accounting Inventory
13. Receive, store, and issue supplies and equipment
14. Perform routine bookkeeping tasks including simple arithmetic operations to maintain
campus budget records
15. Prepare and make cash deposits for activity account(s); may be responsible for
maintenance of activity checkbook(s) and ledger(s)
16. Ability to maintain, organize and keep accurate records of fundraising events, T-shirt sales,
etc.
Other
17. Sort, distribute, or deliver mail and other documents
18. Administer medication to students, check temperatures, and notify parents of student illness
in nurse's absence
19. Comply with district policies, as well as state and federal laws and regulations
20. Adhere to the district's safety policies and procedures
21. Maintain confidentiality in the conduct of district business
22. Must be able to perform the essential functions of walking and interacting with students
and/or district employees in the specific work site assigned (classroom or office setting)
23. Demonstrate regular and prompt attendance
24. Other duties as assigned
SUPERVISORY RESPONSIBILITIES:
Monitor the work of campus secretaries, clerical aides, and students as needed
EQUIPMENT USED:
Copier, personal computer and appropriate software, typewriter, printer, calculator, fax
machine and audio-visual equipment
WORKING CONDITIONS:
Mental Demands:
Reading, ability to communicate effectively (verbal and written); ability to attend to detail;
maintain emotional control under stress; coordinate district-wide curriculum functions;
interpret policy, procedures, and data
Physical Demands/Environmental Factors:
Repetitive hand motions; prolonged use of computer terminal possible; occasional districtwide
travel; occasional state-wide travel; frequent prolonged and irregular hours possible;
biological exposure to bacteria and communicable diseases; specific vision abilities
required by this job include close vision, distance vision, peripheral vision, and the ability to
adjust focus
Attachment(s):
- - Secretary to Principal - Elementary.pdf