Executive Assistant Job at Hit Strategies in Washington

Salary: $60,000 - $70,000

About HIT Strategies

HIT Strategies is a rapidly growing polling, messaging, and strategic research firm that uses innovative research methods to understand, communicate with and mobilize some of the hardest to reach communities in society. Women, millennials (+ gen-z), and minorities are irreversibly shifting voting and consumer patterns in America. At HIT Strategies, we apply our lived experiences at the intersections of society to explore and empower these communities so our partners can realize the full potential of rapid diversification in America.

Diversity, equity, and inclusion are at the heart of our mission. As the leading millennial and minority-owned public opinion research firm, our team must reflect the country's incredible diversity. Therefore, we especially encourage applications from people of color, LGBTQ individuals, people with disabilities, and groups underrepresented in political research.

Executive Assistant

A progressive Washington, DC research firm is seeking a full-time Executive Assistant (EA) to support its Executive Office in managing daily affairs. The EA prepares executive partnersby creating briefing sheets, scheduling incoming meeting requests and gatekeeping the time to manage internal and external priorities. The EA works in a team to memorialize and enforce policies, design efficient workflows, coordinate company events, and communicate to the broader HIT team on behalf of Executive Office. This is a hybrid role with 40% of support on site at our Washington, D.C. location.

Due to the fast-paced nature of HIT Strategies, this position is ideally suited for a team-playing, fast-thinking individual who is meticulous and takes initiative. This position requires initiative, attention to detail, professionalism, assertion, confidentiality, discretion, poise and a strategic mindset. An ideal candidate has the relationship, project planning, and executive skills to help our growing research company succeed and change the face of public opinion.

We work closely with high-profile political organizations, advocacy groups, and political candidates, so an interest and experience in electoral politics, social activism, and advocacy work is required.

Responsibilities

Reasonable accommodation may be requested to fulfill these essential responsibilities.

• Manage executive partners calendars including triaging meeting requests and scheduling meetings using Slack and Outlook

• Represent the executive office in team meetings for project and calendar management

• Prepare for and execute internal and external meetings by gathering supporting documentation, organizing agendas and following up with team members for additional information

• Produce and review executive office and interdepartmental documents including reports, memos, invoices, letters, etc.

• Manage travel accommodations for the executive office

• Manage our Washington, D.C. office by sorting mail, scanning paperwork, maintaining the physical space, and providing team support for occasional on-site meetings

• Invoice clients, maintain receipts and submit monthly expense reports

• Collaborate with leadership in identifying, streamlining and standardizing workflow processes and procedures

• Work cross-functionally with team members on special projects

• Conduct expense reporting for executive office and maintain a budget for executive office events

Qualifications

• 2 years of experience working in politics, political campaigns, research, media and/or social advocacy

• 2 years of experience supporting an executive, principal and/or political candidates

• Experience with writing and proofreading reports, emails and memos

• Experience creating presentations on behalf of principals

• Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams)

• Experience taking initiative to solve problems and implement workflows impacting company-wide efficiencies

• Experience automating processes using programs including Asana, Slack and Outlook

• Ability to travel to our Washington, D.C. office (40%)

• General awareness of current political and cultural events

• Self-starter and ruthlessly efficient
  

Salary and Benefits

• Annual Salary Range: $60,000 - $70,000

• Unlimited vacation and sick days

• Health care with 80% of premiums paid by HIT Strategies capped at $350 monthly

• Short-term disability, long term disability, and life & AD&D insurance

• Employee Assistance Program including 24/7 confidential counselling & employee discount program

• 401(k) retirement program with discretionary profit sharing

• Home office reimbursement capped at $1,000 (first year)

• Utilities reimbursement capped at $1,500 annually

• Professional development fund