Event Management Coordinator

Position Summary:

Join our dynamic Event Team as an Event Management Coordinator, where you will play a vital role in the successful execution of over 40 tradeshows and sponsorship programs annually. This position involves assisting in the logistical planning of a variety of events, including vendor shows and meetings, ensuring everything runs smoothly. If you are extremely organized and capable of managing the logistics of multiple events at once, we would love to hear from you!

Your Responsibilities:

• Collaborate with the sales team to finalize event details and coordinate seamlessly with event organizers.
• Manage the shipping logistics of product and event materials to and from each show.
• Maintain an updated events calendar for the year and efficiently fill out event registration forms.
• Develop and foster strong working relationships with the sales team and external event partners.
• Utilize Aventri to set up event registration sites and SalesForce for event validation.
• Leverage event scheduling apps such as TeamUp and Attendify to enhance event organization.
• Proactively anticipate and plan for various event scenarios and challenges.
• Understand and address the diverse needs of different events and vendors.
• Plan critical event components, including sponsorship vendors, show logistics, budget management, and forecasting.
• Contribute to the planning and execution of our annual National Sales Meeting.
• Ensure timely submission of invoices and event applications, along with creating detailed reports.

What We Seek in a Candidate:

• A Bachelor’s Degree.
• 0-2 years of experience in Event Planning or a related field.
• Exceptional written and verbal communication skills, coupled with strong organizational abilities.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, etc.).
• Able to thrive in a fast-paced environment and manage multiple tasks effectively.
• Strong follow-up skills and a sense of urgency.
• Excellent time management capabilities and prioritization skills.
• Willingness to travel up to 20% as required.

Additional Skills, Knowledge, and Abilities:

• Role may require close vision, color distinction, and focus adjustment.
• Regularly required to sit, utilize hands for tasks, and communicate verbally, with occasional needs to stand, walk, and reach.

Almo is an Equal Opportunity Employer committed to fostering a diverse workplace and actively seeking qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.