Subcontracts Administrator III

REPORTS TO: Subcontracts Manager

SUPERVISES: N/A

GENERAL PURPOSE AND SCOPE: As a member of the Supply Chain group at Austal, will play a role in the performance and success of the function and the group. Will ensure Austal's Material and Service Support needs and requirements are met while maintaining a high level of customer service. Transactions will be variable, highly complex, and involve multi-million dollar negotiations and at times, high levels of risk.

AUTHORITIES/RESPONSIBILITIES

• Responsible for planning, controlling and reporting of major subcontracts and long lead time material orders for an assigned shipbuilding platform program.
• Working Individually or as part of a team, negotiates short and long term agreements for raw materials, parts, subassemblies, finished goods, materials, equipment, tooling, supplies and/or services from suppliers.
• Responsible for effective management of project subcontract risks to ensure effective systems and services are delivered through life-cycle approach to the end use on schedule.
• Develops ideas and innovates highly complex multi-million dollar sub-contract types and multiple sub-contract line items.
• Advances sub-contracts, sub-contract modifications, agreements, terms and conditions, correspondence and other sub-contract related documents.
• Tracks and resolves contractual issues with status from inception to closeout.
• Issues Purchase Orders.
• Responsible for interfacing with various sub-contractors on related issues, and provide guidance, advise and action on such matters to Project/Program Management and Engineering; Review and submit Requests for Proposals (RFP), Teaming, Non-Disclosure, Long and Short Term sub-contracts and other agreements.
• Responsible for administration of all types of sub-contracts to include proposals, negotiation, award, administration and closeout.
• Reviews and recommends improvements to statements of work material specifications, service contracts, and terms and conditions.
• Serves as the next level of management in the Supply Chain function when Manager not available.
• Acts as representative liaison and point of contact with the Customer/Supplier on formal communications and submittals, and as delegated, leading the negotiations for contract modifications.
• Representative liaison and point of contact with the customer/supplier on formal communications and submittals, and as delegated, leading the negotiations for contract modifications
• Identifies and leads continuous improvement in the procurement organization.
• Coordinate with all departments on issues of sub-contract interpretation.
• Evaluates the financial stability, technical capability, process control, capacity and continuous improvement techniques of Suppliers when required.
• Follows all Supply Chain policies, procedures, guidelines and instructions including those regarding the procurement of materials and particularly the ability to keep confidential information regarding all purchasing or commodity strategies confidential (and in some cases, within the supply chain function exclusively).

• Coordinate in the management and resolution of accounting issues that have significant implications to sub-contract performance and payment for same (e.g. sub-contract type, cost accounting standards, cost allowability, payment terms, disclosure statements, certifications, audit requests, and retentions)
• Maintains close communication with Supplier account and customer service personnel, and management levels if necessary, so as to minimize risk due to supplier capacity issues, plant shutdowns, and other day to day disruptions that may affect Austal and/or open purchase orders.
• Conduct Supplier site audits and investigations when required.
• Travel as required to complete supplier site assessments, discrepancies, delivery, tooling, quality issues and assessments.
• Works under pressure and in some cases, tight deadlines.
• Works under minimal supervision
• Support the Estimating Business System initiative in response to RFP or RFQ requirements to ensure subcontract prices are reasonable based on review and analysis, in accordance with DFARs Cost Estimating System Requirements
• Other duties as assigned by Managers.

QUALIFICATIONS/KNOWLEDGE/EXPERIENCE

• BSBA required, or 10 years experience in lieu of degree
• 5+ purchasing experience required.
• Incumbent individuals are required to complete the requisite courses required to be eligible for promotion to the corresponding levels.
• Preferred work experience includes performing: Material and service sourcing activities (quoting, analyzing, negotiating), reporting supplier rationalization activities (adding/removing suppliers and familiarity with Approved Supplier Lists, Bid Lists, and small business requirements);
• Strong application of excel skills including pivot tables, v-lookups, etc. to manipulate RFQ's, quotations, presentations, etc.
• The ability to utilize structured thought processes, anticipate consequences.
• Microsoft Office at the intermediate skill level: Word, Excel, PowerPoint, Internet
• Explorer, Outlook; Access a plus.
• ERP/MRP: IFS preferred; others like BAAN, SAP, JD Edwards and Oracle are acceptable.
• General understanding of the Uniform Commercial Code, U.S. Government FAR, DFARS and ITAR requirements.
• General understanding of enterprise quality system functionality (e.g., ISO 9000, AS9100, TS16949, etc.).
• General understanding of ERP systems and MRP logic.

DIRECTION EXERCISED: N/A

DISCRETION EXERCISED: Incumbent will be expected to demonstrate creativity and latitude in order to meet goals and objectives established. Will require the capacity to self-direct and reprioritize activity in order to support business needs and meet deadlines. May be assigned discretionary authority to provide work direction and constructive feedback for other employees within the department. May be expected to provide input to management on the performance of team members that may affect employment actions.

LIAISES WITH: Within Austal: Sr Director Supply Chain, Sr Management, Materials Program Managers, Material program staff, Senior Logistics Manager, Compliance Coordinator (Supply Chain), engneering program management, document control and other administrative department personnel. External: Suppliers.

MACHINES AND EQUIPMENT INVOLVED

• Basic office machines, PC, copier/scanner, etc.

HOURS OF WORK

• 40 hours per week with additional time as required or necessary.

ADDITIONAL GUIDELINES:

• Candidates must meet the following employment eligibility guidelines to be considered for employment with Austal USA:

• 18 years of age or older at time of application
• Able to provide proof of US Person Status
• No felony convictions of Theft/Deception or Violent crimes within seven years from disposition date
• No felony convictions of Drug crimes within three years from disposition date
• Willing to submit to a drug screen
• Willing to submit to a background check

Equal Employment Commitment

Any qualified individual with a disability who is having difficulty in completing an application because of incompatible technology or other disability-related application issues may contact us at the following phone number for assistance: 251-445-1932.
Austal shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. Austal's commitment to equal employment opportunity applies at all levels of employment, in all job titles, including the executive level, and to all employment actions, including but not limited to decisions concerning recruitment, hiring, training, and promotion.