City of Avondale, AZ
Benefits Analyst
City of Avondale, AZ, Avondale, AZ, United States
Salary: $66,966.48 - $100,449.72 Annually
Location : Avondale, AZ
Job Type: Full Time
Job Number: 2024-00262
Department: Human Resources
Opening Date: 01/09/2025
Closing Date: 1/19/2025 11:59 PM Arizona
FLSA: Exempt
Job Description
Performs complex work in a variety of professional, technical, and analytical implementation and coordination of the citywide benefits and wellness programs to include medical, dental, and vision plans, life insurance, health and dependent care flexible spending programs; and performs a variety of professional and analytical tasks in support of an assigned area of responsibility.
Essential Functions
Participates in and coordinates activities related to employee benefits and wellness programs for City employees. Serves as the liaison with insurance carriers and benefits/wellness program vendors to schedule meetings and presentations, and to ensure proper employee coverage. Manages an extensive number of confidential records or matters.
Communicates and prepares correspondence to employees, dependents, providers, and insurance carriers regarding the City's medical, dental, vision, FMLA, ADA, STD, LTD, and ACA. Maintains leave administration, including but not limited to FMLA, ADA, and STD.
Drafts and coordinates the communication of the City's benefits plans and services, including the City's intranet site, benefit plan booklets, benefit summaries, printed materials, and compliance requirements. Drafts, interprets, and communicates benefits-related policies and procedures.
Regularly reconciles benefits vendor accounts and billing statements. Completes benefit billing and COBRA/retirement reconciliation. Regularly assists in reconciling benefits vendor accounts and billing statements. Audits ASRS and PSPRS billings monthly to ensure accuracy.
Utilizes advanced accounting expertise to collaborate with the payroll division, ensuring accurate reporting and management of employee benefits.
Assists with open enrollment training, answers questions, submits forms to vendors, and updates HRIS and QC with vendors.
Initiates and conducts benefits surveys and research to obtain and effectively analyze data and information to recommend solutions to various benefits issues. Compiles, researches, and analyzes data and information to assist management with special projects. Researches and interprets state and federal rules such as ADA, ACA, COBRA, and regulations affecting benefit plans.
Assists in the implementation and maintenance of HRIS and other benefit management systems for efficient communication and processing of open enrollment elections and maintenance of employee benefits data. Designs and maintains a variety of HRIS and benefits system reports.
Monitors benefit plans and services provided for effectiveness through the use of research and analyses. Recommends changes to the City's benefits plans, programs, policies, and procedures to improve processes and plan provisions and ensure City program compliance. Identifies issues and assists the Benefits Manager in negotiating changes with vendors. Participates in the Request for Proposal (RFP) process for insurance contracts.
Acts as Secretary of the Public Safety Personnel Retirement System (PSPRS) Local Board by preparing and processing applications, facilitating board meetings, and coordinating with the Board, Attorney, and PSPRS. Updates Board and staff on legislative changes and assists applicants with retirement and Deferred Retirement Option Plan (DROP) process.
Assists in planning, developing, and implementation of new benefit programs and vendors. Reviews contracts and studies impacts of new provisions on City benefits plans and processes. Resolves problems regarding contract provisions and discrepancies.
Minimum Qualifications
Bachelor's Degree in Human Resources, Business Administration, Organizational Development, Public Administration, Social Sciences, or a closely related field or any equivalent combination of experience, education, and technical training which provides the required knowledge, skills, and abilities, may qualify.
Knowledge of FMLA, FLSA, ADA, EEO, COBRA, ACA, HIPAA, and applicable federal, state, and local benefit-related regulations. Generalist knowledge of employee benefits and wellness programs.
Three (3) years of human resources experience, preferably in benefits administration. Public sector experience is preferred.
Experience working with HRIS databases and electronic records management systems is preferred.
Valid Arizona Operator's Driver's License.
Certification in one or more of the following areas is preferred: SHRM-SCP/CP or SPHR/PHR.
Supplemental Information
Work requires the ability to read employment law publications, policies, procedures, contracts, professional publications, directives, letters, memos, and general correspondence.
Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, and division.
Work requires the ability to write personnel policies, procedures, manuals, handbooks, recruitment brochures, various reports, informational pamphlets and flyers, letters, memos, and correspondence.
Planning responsibilities include scheduling, conducting meetings and briefings, and completing projects and reports.
The incumbent prepares documents and researches to justify language used in documents for a unit of a department and may recommend budget allocations.
Work requires the occasional direction of helpers, assistants, seasonal employees, interns, volunteers, or temporary employees.
Work requires analysis and judgment in accomplishing diversified duties. Work requires the exercise of independent thinking within the limits of policies, standards, and precedents.
The incumbent in this position has contact with others within the organization. These contacts may involve similar work units or departments within the City such as Finance and Administration which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. In addition, the incumbent works with individuals outside the City who may belong to professional or peer organizations, contracted benefit companies, and various state and federal agencies. Vendors and suppliers may also be called upon for information on purchases, supplies, or products. Meetings and discussions may be conducted with customers, brokers, and sales representatives.
Employee must maintain regular attendance. Ability to work in a constant state of alertness and safe manner.
The City of Avondale offers a competitive total compensation package.
For detailed information on the City of Avondale's benefits visit
01
Select from the options below your highest level of completed education.
02
How many years of human resources experience do you have?
03
How many years of experience do you have in benefits administration?
04
Do you have human resources experience in a government or municipal environment?
05
Do you currently possess a SHRM-SCP/CP, SPHR/PHR, or IPMA-CP/SCP certification?
06
Do you have a valid Arizona Driver's License or the ability to obtain one at time of hire?
Required Question
Location : Avondale, AZ
Job Type: Full Time
Job Number: 2024-00262
Department: Human Resources
Opening Date: 01/09/2025
Closing Date: 1/19/2025 11:59 PM Arizona
FLSA: Exempt
Job Description
Performs complex work in a variety of professional, technical, and analytical implementation and coordination of the citywide benefits and wellness programs to include medical, dental, and vision plans, life insurance, health and dependent care flexible spending programs; and performs a variety of professional and analytical tasks in support of an assigned area of responsibility.
Essential Functions
Participates in and coordinates activities related to employee benefits and wellness programs for City employees. Serves as the liaison with insurance carriers and benefits/wellness program vendors to schedule meetings and presentations, and to ensure proper employee coverage. Manages an extensive number of confidential records or matters.
Communicates and prepares correspondence to employees, dependents, providers, and insurance carriers regarding the City's medical, dental, vision, FMLA, ADA, STD, LTD, and ACA. Maintains leave administration, including but not limited to FMLA, ADA, and STD.
Drafts and coordinates the communication of the City's benefits plans and services, including the City's intranet site, benefit plan booklets, benefit summaries, printed materials, and compliance requirements. Drafts, interprets, and communicates benefits-related policies and procedures.
Regularly reconciles benefits vendor accounts and billing statements. Completes benefit billing and COBRA/retirement reconciliation. Regularly assists in reconciling benefits vendor accounts and billing statements. Audits ASRS and PSPRS billings monthly to ensure accuracy.
Utilizes advanced accounting expertise to collaborate with the payroll division, ensuring accurate reporting and management of employee benefits.
Assists with open enrollment training, answers questions, submits forms to vendors, and updates HRIS and QC with vendors.
Initiates and conducts benefits surveys and research to obtain and effectively analyze data and information to recommend solutions to various benefits issues. Compiles, researches, and analyzes data and information to assist management with special projects. Researches and interprets state and federal rules such as ADA, ACA, COBRA, and regulations affecting benefit plans.
Assists in the implementation and maintenance of HRIS and other benefit management systems for efficient communication and processing of open enrollment elections and maintenance of employee benefits data. Designs and maintains a variety of HRIS and benefits system reports.
Monitors benefit plans and services provided for effectiveness through the use of research and analyses. Recommends changes to the City's benefits plans, programs, policies, and procedures to improve processes and plan provisions and ensure City program compliance. Identifies issues and assists the Benefits Manager in negotiating changes with vendors. Participates in the Request for Proposal (RFP) process for insurance contracts.
Acts as Secretary of the Public Safety Personnel Retirement System (PSPRS) Local Board by preparing and processing applications, facilitating board meetings, and coordinating with the Board, Attorney, and PSPRS. Updates Board and staff on legislative changes and assists applicants with retirement and Deferred Retirement Option Plan (DROP) process.
Assists in planning, developing, and implementation of new benefit programs and vendors. Reviews contracts and studies impacts of new provisions on City benefits plans and processes. Resolves problems regarding contract provisions and discrepancies.
Minimum Qualifications
Bachelor's Degree in Human Resources, Business Administration, Organizational Development, Public Administration, Social Sciences, or a closely related field or any equivalent combination of experience, education, and technical training which provides the required knowledge, skills, and abilities, may qualify.
Knowledge of FMLA, FLSA, ADA, EEO, COBRA, ACA, HIPAA, and applicable federal, state, and local benefit-related regulations. Generalist knowledge of employee benefits and wellness programs.
Three (3) years of human resources experience, preferably in benefits administration. Public sector experience is preferred.
Experience working with HRIS databases and electronic records management systems is preferred.
Valid Arizona Operator's Driver's License.
Certification in one or more of the following areas is preferred: SHRM-SCP/CP or SPHR/PHR.
Supplemental Information
Work requires the ability to read employment law publications, policies, procedures, contracts, professional publications, directives, letters, memos, and general correspondence.
Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, and division.
Work requires the ability to write personnel policies, procedures, manuals, handbooks, recruitment brochures, various reports, informational pamphlets and flyers, letters, memos, and correspondence.
Planning responsibilities include scheduling, conducting meetings and briefings, and completing projects and reports.
The incumbent prepares documents and researches to justify language used in documents for a unit of a department and may recommend budget allocations.
Work requires the occasional direction of helpers, assistants, seasonal employees, interns, volunteers, or temporary employees.
Work requires analysis and judgment in accomplishing diversified duties. Work requires the exercise of independent thinking within the limits of policies, standards, and precedents.
The incumbent in this position has contact with others within the organization. These contacts may involve similar work units or departments within the City such as Finance and Administration which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. In addition, the incumbent works with individuals outside the City who may belong to professional or peer organizations, contracted benefit companies, and various state and federal agencies. Vendors and suppliers may also be called upon for information on purchases, supplies, or products. Meetings and discussions may be conducted with customers, brokers, and sales representatives.
Employee must maintain regular attendance. Ability to work in a constant state of alertness and safe manner.
The City of Avondale offers a competitive total compensation package.
For detailed information on the City of Avondale's benefits visit
01
Select from the options below your highest level of completed education.
- Not completed High School
- High school or GED
- Associates or Vocational Degree
- Bachelors Degree
- Masters Degree or higher
02
How many years of human resources experience do you have?
- No experience
- 0 - 11 months
- 1 year
- 2 years
- 3 years
- 4 years
- 5 years
- 6 years
- 7 years
- 8 years
- 9 or more years
03
How many years of experience do you have in benefits administration?
- No experience
- 0 - 11 months
- 1 year
- 2 years
- 3 years
- 4 years
- 5 years
- 6 years
- 7 years
- 8 years
- 9 or more years
04
Do you have human resources experience in a government or municipal environment?
- Yes
- No
05
Do you currently possess a SHRM-SCP/CP, SPHR/PHR, or IPMA-CP/SCP certification?
- Yes
- No
06
Do you have a valid Arizona Driver's License or the ability to obtain one at time of hire?
- Yes
- No
Required Question