Secretary - Union Job at Service Corporation International in Union

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Responsible for providing administrative/clerical duties at a location. Duties include greeting the public, answering questions, providing funeral and cremation information and other related topics, answering phones courteously with a goal to meet or exceed customer expectations. Duties must be performed consistent with company mission, values, and adherence to company policies and procedures.

JOB RESPONSIBILITIES

• Performs day-to-day administrative duties including but not limited to scheduling meetings, filing, making copies, arranging travel and completing expense reports for management team.
• Receives incoming telephone calls and assists callers with any questions or comments, directs calls to appropriate team members.
• Maintains office and kitchenette supplies as well as fax machines, copiers and network printers positioned for general use within the team.
• Provides back-up support to specific administrative positions as assigned by management.
• May serve as Receptionist to greet and receive client families and or other persons entering the office for information and assistance.
• Assists with research and analysis of budget, time and attendance or other information regarding the team.
• Provides support in the reporting of reconciliation payments, period end processing, deposit reconciliation, account reconciliation, inventory maintenance of assets.
• Maintains a friendly attitude offering assistance and guidance to all persons entering the location.
• This is not intended to be an all-inclusive list of the essential functions or duties related to this job.

MINIMUM REQUIREMENTS

Education

• High school diploma or equivalent.

Experience

• One year office work experience required.

Knowledge, Skills and Abilities

• Intermediate computer skills including Microsoft Office Suite.
• Effective writing, analytical and problem-solving skills.
• Knowledge of principles and practices of organization, planning, records management and general administration.
• Ability to communicate effectively.
• Ability to operate standard office equipment, including but not limited to, computers, telephone systems, calculators, fax machines, and copy machines.
• Ability to follow oral and written instructions.
• Ability to multi-task and set priorities.
• Detail oriented.
• Professional and team player attitude.

WORK CONDITIONS

Work Environment

• Work indoors during all seasons and weather conditions.
• Limited local and/or multiple location traveling required.
• Comply with Field dress code policy.

Work Postures

• Sitting continuously for many hours per day, up to 6 hours per day.
• Climbing stairs to access buildings frequently.

Physical Demands

• Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage.
• Lifting, pushing, pulling up to 10 pounds.

Work Hours

• Working beyond “standard” hours as the need arises.
• Travel less than 10%.

Postal Code: N1S 1M8

Category (Portal Searching): Operations

Job Location: CA-ON - Cambridge

Job Profile ID: U00217

Time Type: Part time

Location Name: Coutts Funeral Home & Cremation Centre