Hamilton County Sheriff's Office is hiring: Administrative Assistant in Chattano

DEFINITION: Under general supervision, assists in the daily operation of the assigned work unit; works to meet documentation and reporting standards for the Sheriff’s Office; and performs related duties as assigned.

ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this classification.)

TASKS:

1. Assists in a variety of administrative functions involved in the daily operation of the assigned division.
2. Assists in resolving administrative problems.
3. Supervises the support staff and oversees the workflow.
4. Identifies and recommends staffing, equipment, supplies, materials, and other needs.
5. Provides leadership to the support staff and assures duties are as prescribed by law and policies.
6. Manages training, development, evaluation, and counseling of assigned personnel.
7. Coordinates and assists other divisions in accomplishing department goals.
8. Enters incident and supplemental reports into the computer.
9. Transcribes tape-recorded interviews and follow-ups for the work unit.
10. Answers incoming calls for services and ensures messages are received.
11. Types letters and memoranda related to daily operations.
12. Coordinates and analyzes crime data and drafts reports to document activities.
13. Assists in pre-employment background investigations and interacts with outside vendors.
14. Manages case files and greets the public via telephone or in person.
15. Enters warrants on the Records Management System, T.C.I.C. and/or N.C.I.C.
16. Tracks court dates for inmates to ensure their appearance.
17. Transcribes from dictation and researches information.
18. Composes and types routine documents (e.g. memoranda, letters, reports, etc.).
19. Responds to requests for information and schedules appointments.
20. Establishes and maintains manual and computer filing systems.
21. Enters traffic citations and files various reports.
22. Provides assistance to the general public and co-workers.

MINIMUM QUALIFICATIONS: Must have a Bachelor degree or higher from an accredited college or university and three (3) years of full-time secretarial experience or five (5) years of full-time secretarial experience and types accurately at the rate of 35 words per minute net speed.

PHYSICAL REQUIREMENTS: This classification involves sedentary work in a standard office environment with little exposure to harmful activities. The Hamilton County Sheriff’s Office promotes a drug/alcohol-free work environment through the use of pre-employment and random drug testing.