Executive Assistant Job at beatBread in Los Angeles

About The Role

The Executive Assistant to the CEO will be a trusted partner in ensuring the CEO's daily operations run smoothly. They will provide comprehensive administrative and strategic support, managing schedules, communications, and key projects. This person must be a proactive problem solver with exceptional organizational skills with a passion for the music and technology sectors. The role requires the ability to handle confidential information with discretion, manage multiple priorities, and work effectively in a fast-paced and innovative environment.

Essential Duties and Responsibilities

Executive Support

• Manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements.
• Prioritize and filter incoming requests, emails, and correspondence.
• Prepare and organize materials for meetings, presentations, and board reports.
• Act as the liaison between the CEO and internal/external stakeholders, ensuring effective communication.

Project Management

• Assist with coordinating key projects, track deadlines, and manage progress updates.
• Work closely with the Chief of Staff to help develop and manage project timelines, ensuring timely completion of deliverables.
• Provide research and analysis on relevant industry trends, competitors, and emerging technologies in the music and fintech sectors.

Event Coordination

• Plan and coordinate executive meetings, industry events, and conferences.
• Organize company events and team-building activities as required.

Communication & Representation

• Draft and edit correspondence, reports, and presentations for the CEO.
• Maintain the CEO's relationships with internal and external stakeholders in a professional and timely manner.

Administrative Support

• Handle confidential and sensitive information with discretion.
• Assist in managing expenses and ensuring the CEO's office runs efficiently.
• Provide support to the operations, legal, and finance teams by managing ad hoc and ongoing projects, as directed by the CEO and/or Chief of Staff
• Assist in maintaining supplies for the LA office.
• Coordinate with HR to assist with employee recognition for our LA staff.
• Other duties as assigned

Qualifications and Skills

• Proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Understanding of the music industry, particularly as it intersects with financial technologies and services.
• Excellent organizational and multitasking abilities, with the ability to prioritize effectively in a fast-paced environment.
• Outstanding written and verbal communication skills, with an attention to detail.
• Proficient in using office software (e.g., Microsoft Office Suite, Google Workspace) and familiarity with project management tools.
• Ability to work independently, demonstrating initiative and problem-solving skills.
• Discretion, professionalism, and a high level of integrity in handling sensitive and confidential information.
• Must be strong willed yet flexible while also displaying patience and professionalism.
• Must possess the ability to thoroughly keep the CEO abreast on items that needs to be completed and/or addressed.
• Bachelor's degree or equivalent work experience referred.
• Familiarity with music licensing, digital distribution, or financial technology platforms is a plus.

Physical Requirements

• Ability to sit and work at a computer for extended periods.
• Occasional lifting of equipment or materials may be required but not exceeding 20 pounds.
• Ability to communicate effectively in person, over the phone, and through digital channels.