Administrative Assistant Job at Fashion Institute of Design & Merchandising in L

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging throughout the company and within our communities, we constantly ask ourselves: What is our impact on the world?

In the role of Administrative Assistant, we'll count on you to:

• Play a supportive role in the day-to-day facilitation of studio tasks
• Assist with Architecture Staff Meetings scheduling and email communication, ordering and setting up food, and creation of PowerPoint slides
• Provide coverage for Reception desk up to 3 days per week (two 10-minute breaks and one hour lunch): answer and direct telephone calls, deliver messages, greet employees and visitors, and distribute mail
• Schedule and order food for Lunch and Learns with outside vendors
• Assist Los Angeles Admin team with larger Los Angeles office events
• Assist with Architecture email communications
• Complete word processing as needed, including letters, memos, meeting minutes, reports, and labels; proofread and edit documents for grammar, spelling, punctuation, and format
• Order office supplies for project orders; provide list of general office supplies needed to Receptionist to order
• Maintain Architecture supply closet and equipment check out
• Prepare travel arrangements and expense reports for select staff
• Clean and setup workspaces for Architecture new hires
• Perform other duties as needed

• High School diploma or equivalent
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
• Self-motivated, well-organized and detail-oriented
• Ability to handle confidential information
• Proficiency with MS Office including Word and Outlook
• An attitude and commitment to being an active participant of our employee-owned culture is a must

Primary Location

Schedule

Full-time

Employee Status

Regular

Job Posting

Feb 3, 2025

At HDR, we are committed to the principles of employment equity.

We are an Affirmative Action and Equal Opportunity Employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.

Ready to learn more? Let's work together to make great things possible.

We design solutions to the world's greatest challenges. We're always looking for great talent to join our global teams.