Job Portal is hiring: Executive Assistant in City of Rochester

About You

• You take pride in being the reliable backbone that keeps leadership running smoothly.
• Your superpower is anticipating needs before they arise and solving problems proactively.
• Managing complex schedules and coordinating multiple priorities energizes you.
• You're known for maintaining grace under pressure while keeping multiple balls in the air.
• Your attention to detail and organizational skills consistently earn praise from colleagues.
• You thrive on being the trusted point person that both leaders and team members can count on.
• Your professional presence and emotional intelligence make you equally comfortable in both office and field environments.
• You have a natural talent for streamlining processes and making systems more efficient.
• You excel at being the right-hand support that keeps a busy owner focused and on schedule.
• Your diplomatic approach helps you navigate relationships with clients, vendors, and colleagues while protecting your executive's time.
• You're comfortable balancing an enthusiastic, people-oriented leader's energy while keeping projects on track.
• You have a knack for translating big-picture vision into actionable steps and timelines.
• You're skilled at maintaining structure and organization while adapting to a dynamic, fast-paced environment.
• You gracefully provide details and follow-through to complement a leader's high-level thinking.

What We Offer:

• Competitive salary range of $65k-$75k/year, based on experience.
• Medical coverage availability.
• 401(k) with company match.
• PTO and paid holidays.
• Professional development opportunities.
• Meaningful work in a positive, no-drama environment.
• Monday-Friday schedule (7am-5pm with seasonal flexibility).

About Us

Town & Country Enterprises is a leading hardscape/landscape company committed to excellence in both our work and our company culture. We believe in creating an environment where team members can grow, contribute meaningfully, and maintain a healthy work-life balance. Our conservative, professional workplace culture emphasizes respect, engagement, and purpose-driven work.

About the Job

• We'll count on your exceptional judgment and interpersonal skills to serve as the primary gatekeeper for our owner, protecting and optimizing his time.
• Your talent for complex scheduling will be essential in managing a dynamic calendar that balances business development, operations, and strategic priorities.
• We'll leverage your professional presence and decision-making abilities to represent the owner in selected meetings and communications.
• Your strong communication skills will be vital in coordinating deliveries and maintaining excellent relationships with clients and team members.
• We'll rely on your organizational prowess to manage high-level administrative projects and keep multiple deadlines on track.
• Your attention to detail will be crucial in maintaining and organizing documentation.
• We'll tap into your relationship-building abilities to facilitate smooth communication between the owner, departments, and external stakeholders.
• Your process-oriented mindset will help ensure important business communications are tracked and managed effectively.
• Your skill in creating structure will help transform enthusiastic ideas into executable plans.
• We'll depend on your ability to provide detailed updates and keep projects moving forward while respecting a dynamic, people-focused leadership style.
• Your talent for documentation and organization will help capture and track important details from informal discussions and spontaneous meetings.

Executive Assistant Skills & Qualifications

• Strong organizational and process management abilities.
• Excellence in written and verbal communication.
• Proven discretion with confidential information.
• Professional demeanor with adaptability.
• Independent worker with strong problem-solving skills.
• Growth mindset and receptiveness to feedback.
• Experience with or willingness to learn: QuickBooks Online, Service Assistant 5 CRM, Job Nimbus, and Microsoft Office Suite/Google Workspace.

If you have experience in any of the following or similar positions, please apply today!

• Office Coordinator
• Administrative Coordinator
• Office Manager
• Project Coordinator
• Operations Assistant
• Customer Service Manager
• Business Development Coordinator
• Account Manager
• Communications Coordinator
• Administrative Team Lead
• Construction Office Administrator
• Operations Coordinator
• Assistant Project Manager
• Client Relations Manager
• Customer Experience Specialist
• Personal Assistant
• Chief of Staff (small business)
• Real Estate Transaction Coordinator
• Property Management Assistant
• Small Business Administrator
• Family Office Assistant
• CEO Assistant
• Owner's Representative Assistant
• Construction Project Administrator
• Scheduling Manager
• Business Owner's Assistant

Compensation:
$65,000-$75,000 per year

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