Addison Group is hiring: Executive Assistant in San Jose

This range is provided by Addison Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $85,000.00/yr - $105,000.00/yr Position: Executive Assistant Location: San Jose, CA (onsite) Pay: 85k-105k + bonus The Executive Administrative Assistant will support three executives with managing daily administrative operations including full-scale calendar management and scheduling, meeting preparation and follow-up, travel coordination, and project coordination. The successful candidate must possess superb judgment, communication, organizational, and multi-tasking skills. Responsibilities Proactively schedule and prepare for meetings. Attend and take minutes when required. Draft, proofread and/or edit documents, presentations, articles, and email correspondence, as requested. Create expert level PowerPoint presentations, as requested. Prioritize and handle internal and external correspondence. Prepare and follow-up on expense reports in Concur and timesheets in ADP. Manage and maintain daily and longer-term calendars. Coordinate all travel arrangements to include scheduling special events or activities. Interact with vendors on an ongoing and as needed basis regarding submission of paperwork and payments. Prepare and track contracts, change orders, purchase orders, Certificates of Insurance, check requests and process invoices. Maintain project files including coding project paperwork for filing. Coordinate work of department with other corporate departments as required. Screen incoming calls and direct calls as required. Assist other administrative support team members as necessary. Other duties as assigned. Qualifications 5+ years’ experience providing support at the Executive level or above and related teams. Bachelor’s degree preferred or related experience. Intermediate to advanced skill level in the Microsoft Office Suite; high level of proficiency in PowerPoint required. Outstanding interpersonal, written, and verbal communications skills. Proven ability to work in a fast-paced environment handling multiple tasks at any given time. Excellent follow-up and follow-through skills with the demonstrated ability to effectively prioritize, manage time, and deliver to deadlines. Ability to coordinate and prioritize a number of projects and consistently apply good judgment and make good and responsible decisions. Ability to work in office five days a week. Ability to maintain the highest degree of confidentiality regarding all aspects of work at all times. Highly professional and detail oriented with successful problem-solving and creative thinking experience. Proactive in solving problems and open to taking on more responsibility. Ability to work flexible and long hours, as needed. Notary Public, a plus. Seniority level Not Applicable Employment type Full-time Job function Administrative #J-18808-Ljbffr