Employment Status: Part-Time
FLSA Status: Non-Exempt (Hourly)
Schedule: Monday – Thursday 10 am – 3pm / 20 hours per week
Reports to: Pastor
Summary:
The Administrative Assistant fulfills the mission of three (3) parishes, Sacred Heart of Mary Rock Springs, Leakey Mission, and Camp Hood – St. Mary Magdalen by ensuring effective and efficient administration. The primary purpose and objective are to carry out the office duties required by the Pastor with the professionalism and efficiency necessary to respond to parish needs and the mission of the office.
Position Responsibilities:
- Maintain parish calendar, schedule appointments, special events, and meetings.
- Participate in parish staff meetings and Archdiocesan workshops/trainings.
- Establish and maintain effective working relationships.
- Demonstrate exceptional communication and collaboration skills.
- Exhibit strong organizational and time management skills.
- Assist other office personnel in completing duties as needed.
- Perform a variety of office duties, such as typing, filing, answering the telephone, opening, and distributing mail, assisting office visitors, and other related duties as assigned.
- Work effectively in a fast-paced environment.
- Maintain confidentiality at all times.
- Prepare parish bulletin, parish announcements, and other communications.
- Maintain and update the parishioner database and sacramental records.
- Prepare Baptismal and Marriage Certificates.
- Coordinate information for baptisms, Quinceaneras, funerals, and weddings.
- Manage stewardship data from offertory, providing parishioners’ information as needed.
- Oversee and update Virtus Files and database.
- Support and uphold the philosophy of Catholicism and the mission of the parish.
- Adhere to the Code of Conduct and the Faith and Moral Policy.
- Perform other duties as assigned.
Minimum Qualifications:
Education:
- High school Diploma or equivalent.
Experience:
- At least four (4) years’ experience in an administrative role providing direct support.
- Bilingual in Spanish and English.
License and Credentials:
- Reliable transportation.
Minimum Knowledge and Skills:
- Experience with computer software and Microsoft Office Applications.
- Detail-oriented, organized, self-motivated, and able to work well independently and on a team.
- Good written and verbal skills.
- Strong critical thinking and problem-solving skills.
This is not necessarily an exhaustive list of all responsibilities, skills, duties, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.
The Archdiocese of San Antonio is an Equal Opportunity Employer.
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