Administrative Assistant Job at Kunes Auto in Woodstock

Description:

Summary

This position assists the office manager with processing and generating financial information for the

Kunes Auto and RV Dealerships. The Administrative Assistant helps provide accurate reporting to the

dealer/general manager and supports the office manager in the accounting office and administrative

functions.

Essential Duties

• Analyzes and helps organize office operations and procedures.
• Ensures daily/weekly/monthly group processes and procedures are followed to ensure the preparation of a complete and accurate financial statement.
• Participates in critical accounting processes including but not limited to posting accounts receivable, processing accounts payable, stocking in vehicles, posting deals, calculating commissions, and L&T preparation.
• Assists in the daily banking process including prepares the daily bank deposit, closing of service and parts tickets, and helping with daily bank reconciliations.
• Helps the office manager prepare compliance documentation at month end including but not limited to write off reports, floorplan reconciliations, bank reconciliations, and inventory reconciliation.
• Supports the office manager to ensure compliance with all government regulations.
• Maintains a professional appearance.
• Other duties as assigned.

Requirements:

Qualifications

To perform this job successfully, an individual must reliable, responsible, and able to perform each

essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill

and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities

to perform the essential functions. Two critical characteristics that will make a person successful in this

position include an eagerness to learn and a strong work ethic.

Education and/or Experience

Two to four years related experience and/or training; or equivalent combination of education and

experience.

Language Skills

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write

simple correspondence. Ability to effectively present information in one-on-one and small group

situations to customers, clients, and other employees of the organization.

Mathematical Skills

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common

fractions, and decimals.

Reasoning Ability

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral

instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to

successfully perform the essential functions of this job. Reasonable accommodations may be made to

enable individuals with disabilities to perform the essential functions.

Work Environment

The work environment characteristics described here are representative of those an employee

encounters while performing the essential functions of this job. Reasonable accommodations may be

made to enable individuals with disabilities to perform the essential functions.