We have an exciting opportunity for an Administrative Assistant 3 with the top leading multimedia and creative software company in the world using cutting-edge tools and technologies, including industry-leading AI and creative software, empower millions of users to achieve their creative and business goals.
The Administrative Assistant for Adobe Experience Platform will work closely with a group of team Executive Assistants to help provide administrative support in a variety of capacities. You must be organized, proactive, detail- and task - oriented. This position is often privy to confidential information and as such, requires discretion and diplomacy. We are targeting someone who is driven, energetic, flexible, and able to build positive relationships throughout the company and create positive experiences for the site.
Responsibilities:
- Be a highly visible member of the Adobe Experience Platform team and the Adobe San Jose site, and act as an ambassador of the company.
- Set the tone for the organization, maintain the executive’s image and able to speak on their behalf and represent them on multiple issues and subjects.
- Manage a warm, welcoming environment for the organization and keep the executive and their team informed and aware of organizational issues, potential concerns, conflicts, etc.
- Heavy calendar and time management, requiring consistent and fluid interaction with internal and external executives and assistants to coordinate complex meetings and busy schedules.
- Arrange and coordinate business travel, events, and meetings and adapt quickly to changes in travel plans, schedules, or requirements.
- Prepare agendas, presentations, and provide logistical and clerical support for the executive and their team.
- Help track and report on department initiatives and budgets, create and submit purchase orders and expense reports.
Skills and Experience:
- Ability to operate in a fast-paced environment supporting and interacting with executives at prominent levels.
- Ability to learn from the executive what is important to them, assess and understand the day-to-day dynamic and stay steps ahead of them to help achieve success.
- Create positive interactions with customers and staff at all levels operating with professionalism.
- Pride in ownership and work, ability to operate with discretion and maintain confidentiality and establish trust.
- Be exceptionally well-organized, detail-oriented and enjoy the administrative challenges of supporting an executive and their team by being proactive, resourceful, and efficient.
- Capable of handling high-pressure requests, frequent interruptions, and changes in priority diplomatically and constructively and deliver results effectively.
- Experience in project management and dealing with multiple tasks, timelines, and deadlines concurrently.
- Expert-level written and verbal communication and collaboration skills across all levels of the business; strong judgement and decision-making skills.
- Be highly proficient at analyzing, synthesizing, and summarizing data/information, creating reports, spreadsheets, presentations and making recommendations or improvements.
- Strong knowledge of productivity tools – Word, Excel, Power Point, Outlook, Teams, Slack.
- Be connected to the organization and the site to sense morale issues amongst the staff and raise concerns appropriately.
- Strong drive to learn and take on new challenges and assist others in getting things done.
- Energy and enthusiasm on the job; always willing to help and raise the bar for the executive and their team.
Compensation:
- Up to $29.50 per hour.
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