Executive Assistant Job at Vanguard Group Staffing in Paramus

Job Description

FABULOUS OPPORTUNITY AVAILABLE!!

Our client, a well-known University, is seeking an Executive Assistant to provide support to the VP for Legal Affairs and Office of General Counsel. This position will be fully onsite in upper Manhattan, Monday through Friday, with the potential for temp-to-direct hire.

RESPONSIBILITIES will include but not be limited to:

• Providing high-level administrative support to the VP of Legal Affairs, General Counsel, Attorneys and working in collaboration and support of other administrative staff.
• The supervision and coordination of the daily operations of the department, consisting of attorneys, one other administrative assistant, law interns, legal fellow, and work-study students.
• Assisting the VP with other areas and business functions within the Vice President's responsibilities.
• Managing extensive calendars including scheduling and arranging meetings, conference calls, travel plans, seminars, and appointments.
• Overseeing and processing payment for invoices.
• Creating and processing expense reports, editing/proofreading correspondence, and other written materials.
• Opening and distributing incoming mail, filing a variety of types of documents (manually as well as electronically).
• Processing employee transactions; coordinating interviews for law interns, attorneys, and support staff and reviewing/authorizing timecards for attorneys and staff.
• Maintaining inventory of office supplies and equipment; ordering supplies as necessary and troubleshooting equipment as needed.
• Coordinating and preparing departmental committee meetings, board meetings, and pro bono projects/assignments.

REQUIRED EXPERIENCE/SKILLS:

• Bachelor's Degree preferred.
• 5+ years of high-level Administrative/Executive support.
• Clear and concise communication/diction, over the telephone as well as in person and with groups, and via written communications.
• Ability to take initiative and work independently, manage challenging situations and respond to changing priorities and urgent matters, with a positive attitude and professionalism.
• Identify, define, and analyze information/situations before recommending a course of action.
• Ability to use discretion and good judgment when dealing with confidential/highly sensitive issues.