Administrative Assistant Job at Ultimate Staffing in Phoenix

This range is provided by Ultimate Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$20.00/hr - $26.00/hr

The administrative assistant provides clerical and organizational support to individuals or teams within an office, managing calendars, scheduling meetings, answering phone calls, handling correspondence, maintaining files, ordering office supplies, and performing other administrative tasks to ensure smooth operation of the office environment.

Key Responsibilities

1. Answer phones and greet visitors
2. Schedule appointments and maintain calendars
3. Schedule and coordinate meetings
4. Collate and distribute mail
5. Prepare communications such as memos, emails, invoices, reports and other correspondence
6. Write and edit communications, from letters to reports and instructional documents
7. Create and maintain filing systems, both electronic and physical
8. Manage accounts and perform bookkeeping
9. Make independent decisions on a daily basis, addressing the best way to handle specific tasks
10. Collaborate with other administrators and support personnel, management and clients on a regular basis
11. Maintain organizational skills to ensure executives don't miss appointments or deadlines

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

Construction