G.A. Rogers & Associates is hiring: Executive Assistant in Austin

G.A. Rogers & Associates has partnered with our Austin, Texas-based client in search of a highly organized and proactive Executive Assistant to provide comprehensive support to their CEO.

The ideal candidate will excel at managing the CEO's schedule, ensuring that their work is well-organized and prioritized, and will assist with various administrative tasks to help our executive office run smoothly.

This opportunity will require ~20% travel.

Key Responsibilities:

1. Efficiently manage the CEO's calendar, scheduling appointments, meetings, and travel arrangements.
2. Proactively identify and resolve any scheduling conflicts to make the best use of the CEO's time.
3. Serve as the primary point of contact for the CEO, screening and prioritizing incoming communications and inquiries.
4. Handle a variety of administrative tasks, including drafting correspondence, preparing reports, and managing expenses.
5. Anticipate the CEO's needs and provide proactive support to ensure their daily activities proceed without a hitch.
6. Attend meetings with the CEO, take detailed notes, and prepare summaries and action points for follow-up.
7. Track deadlines, deliverables, and action items to help the CEO stay prepared for upcoming commitments.
8. Assist in coordinating and executing special projects and initiatives as directed by the CEO.
9. Maintain confidentiality and discretion while handling sensitive information related to the executive office.

Qualifications:

1. A bachelor's degree in business administration, communications, or a related field is preferred.
2. Proven experience as an executive assistant or a similar role, especially supporting C-level executives, is highly desirable.
3. Exceptional organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.
4. Strong attention to detail and accuracy in all areas of work.
5. Ability to travel ~20%.
6. Excellent written and verbal communication skills, with the ability to interact professionally with both internal and external stakeholders.
7. Proficiency in Microsoft Office Suite and other relevant software applications.
8. Ability to exercise discretion and maintain confidentiality with sensitive information.
9. Flexibility and adaptability to meet changing priorities and deadlines.
10. A positive attitude, strong work ethic, and a commitment to excellence.

Seniority level

Associate

Employment type

Full-time

Job function

Administrative and General Business

Industries

Public Health and Health and Human Services