Essential Duties and Responsibilities:
The Job Site Administrative Assistant administratively supports the Project Managers, Assistant Project Managers, Superintendents, and Foreman.
Job Title: Job Site Administrative Assistant
The ideal candidate will be responsible for assisting the Job Site with administrative support. The candidate must be able to efficiently manage their workload and have the ability to multi-task. Must work well as a team with other Administrative Assistants and under pressure.
Duties:
- Provide administrative support to the job site.
- Answer telephones.
- Order office supplies.
- Copy and fax documents.
- Update electrical panel inventories.
- Process all payroll documents for the job site.
- Maintain all electronic and hard copy filing.
- Manage and organize all field paperwork as necessary.
- Maintain confidentiality of company information.
- Print construction drawings or send to off-site printing company.
- Prepare reports by collecting and analyzing information.
- Prepare documents and minutes for meetings.
- Train others in administrative support duties as needed.
- Work with other Administrative Assistants to cover each other’s duties when required.
Qualifications:
Proficient with Microsoft Excel, Microsoft Word, PowerPoint, Adobe, and Blue Beam.
Preferred Skills and Abilities:
- Three to five years working in an administrative support position.
- Working knowledge of the construction industry.
- Administrative writing and reporting skills.
- Excellent organization, communication, and interpersonal skills.
- Scheduling and time management skills.
- Multi-tasking skills.
Physical Requirements:
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand as necessary.
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.
Compensation Range: $40,000 - $65,000
Benefits: We are committed to providing employees with a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach, and employee assistance program.
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