Almanza CPA Firm is hiring: Administrative Assistant in San Antonio

Benefits:

1. 401(k) matching
2. Dental insurance
3. Vision insurance
4. Competitive Compensation
5. Paid Time Off
6. Career Growth Opportunities

Job Summary:

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities:

1. Answer incoming phone calls and route them to the appropriate person.
2. Schedule appointments and maintain a calendar.
3. Organize meetings and take accurate minutes.
4. Write emails, memos, and letters and distribute them appropriately.
5. Contribute to company reports.
6. Maintain an organized filing system.
7. Develop, update, and maintain relevant office procedures.
8. File, scan, and assign any applicable action work for physical client documents that are delivered to our office.
9. Greet visitors, walking them through the check-in process and directing them to the proper area.
10. Ensure everything is in place for the office to function smoothly, including keeping up with office and kitchen supply inventory, conference room, and IT.
11. Maintain a schedule of important due dates.
12. In charge of digital creation, social media, sending bulk emails, organizing events, and travel arrangements.
13. Run errands, such as bank deposits and postal trips.

Qualifications:

1. High school diploma/GED required; Associate’s degree or administrative training is preferred.
2. Previous experience as an Administrative Assistant or in a similar position.
3. Familiarity with standard office equipment such as printers and scanners.
4. Excellent computer skills and knowledge of Microsoft Word, Outlook, PowerPoint, Excel, and Canva.
5. Highly organized with excellent time management skills and the ability to prioritize projects.