Executive Assistant Job at Claire Myers Consulting in Hollywood

Executive Assistant

Location: Hollywood, FL

Employment Type: Full-Time

About Our Client

Our client is a dynamic and growing organization that requires a highly skilled Executive Assistant to serve as the right-hand person to the Chief Operating Officer. This is a catch-all role for a generalist who thrives in a fast-paced environment, managing tasks across operations, compliance, vendor management, legal documentation, and data analysis. The ideal candidate is a highly organized, proactive problem solver who can streamline workflows, take ownership of projects, and ensure seamless execution.

About the Role

This is not a traditional administrative support rolethis is a critical, high-impact position. We need someone who can manage priorities, develop SOPs, optimize workflows, and support strategic decision-making. The ideal candidate will be proficient in Monday.com, Salesforce, AI tools, and Excel, with experience handling compliance, legal matters, and vendor management.

Key Responsibilities

• Task & Workflow Management: Own, track, and execute delegated tasks using Monday.com and other tools to improve efficiency.
• Follow-Ups & Accountability: Ensure responses, approvals, and confirmations from various stakeholders are received and tracked.
• Organization & Documentation: Create and manage Standard Operating Procedures (SOPs), organize legal documents, and maintain compliance-related records.
• Technology & AI Integration: Leverage AI tools, Salesforce, and Excel for automation, data analysis, and reporting.
• Process Improvement & Automation: Identify inefficiencies and suggest process improvements for operational efficiency.
• Communication & Coordination: Manage emails, scheduling, and internal communications while maintaining professional discretion.

Qualifications Required

• Highly Organized & Detail-Oriented Can manage multiple priorities and keep tasks structured.
• Strong Executor Takes initiative and follows through without constant reminders.
• Proactive & Resourceful Identifies problems and implements solutions independently.
• Process-Driven Thinks in workflows and structured execution rather than ad hoc management.
• Tech-Savvy Comfortable with Monday.com, Salesforce, Excel, AI tools, and Google Workspace.
• 3+ years of experience as an Executive Assistant, Project Manager, or Operations Manager.
• Experience supporting C-suite executives or high-level leadership.
• Proficiency in task management tools, Google Sheets, workflow tracking, and Excel.
• Experience handling compliance, legal documentation, and vendor management.
• Ability to track multiple priorities and manage follow-ups independently.

Preferred

• Background in business operations, finance, or legal administration.
• Experience working in fast-paced, high-growth environments.
• Strong data analysis and reporting skills.
• Familiarity with AI-driven automation tools.

Compensation & Benefits

• Base Salary: $85,000-120,000
• Bonus Structure: Performance-based incentives available.
• Benefits: Competitive package including healthcare, retirement plans, and professional development opportunities.