BCForward is hiring: Executive Administrative Assistant in San Diego

BCforward is currently seeking a highly motivated Executive Administrative Assistant in San Diego, CA.

Position Title: Executive Administrative Assistant

Location: San Diego, CA, 92127

Anticipated Start Date: 04-07-2024
Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date.

Expected Duration: 24+ Months (contract to hire position)

Job Type: (40+ HOURS WEEKLY], [CONTRACT], [Onsite]
 
Pay Range: $26.00/hr to $30.00/hr
Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per diem, etc.).

Job Description:
Job Requirements & Expectations:
• Acts with integrity, confidentiality and discretion in all activities and interactions
• Show dependability, initiative (self-starter), resourcefulness in finding solutions, and strong follow-thru and follow-up
• Strong organizational skills
• Strong attention to detail, reduce/avoid errors, keep all the facts straight
• Ability to quickly learn (and become subject matter expert/resource for) software application, web applications, and variety of systems and processes
• Positive attitude
• Professional demeanor
• Flexibility to support Directors (and Managers) with different styles and support needs
• Ability to support multiple people simultaneously
• Quickly become a knowledgeable and reliable administrative resource for where to find things and how to get things done within HP

Job Responsibilities
• Support various levels of HP Managers
• Managing/coordinating calendars and scheduling meetings, learning/ understanding priorities, managing updates and resolving scheduling conflicts (using Outlook, Zoom)
• Attending and taking notes in staff meetings, then archiving/distributing notes (using Word)
• Updating org charts and other documents (using PowerPoint, Excel, Word)
• Organizing digital files (using Teams and SharePoint)
• Records retention & management
• Travel scheduling (using CWT) and expense report submissions (using EEM)
• Purchasing, Ordering materials, other stuff (holder of AmEx p-card; use P360 system)
• Organizing meeting logistics: room scheduling and set-up, catering scheduling and delivery handling, communication updates to attendees
• Other duties as assigned

Education & Experience:
• Bachelors or relevant Associates degree
• 7+ years of experience as Administrative Assistant for Executives
• Experience working for large corporation, a plus
• HP experience and knowledge of HP systems and processes, a huge plus

Skills:
• Microsoft Office (PowerPoint, Excel, Word)
• Microsoft Teams/ Sharepoint
• Zoom
• Smart Sheets
• Ability to quickly learn multiple HP systems and processes for travel reservations, expense reports, purchasing

Benefits:
BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k.

Keywords:
Executive/ Administrative Assistant