City of Snohomish, WA
Salary :
$97,752.00 - $126,252.00 Annually Location :
City of Snohomish Job Type:
Full-Time Job Number:
2025-0004 Department:
Human Resources Opening Date:
03/12/2025 Closing Date:
Continuous
Description First Review of Applications: March 26th, 2025
The salary listed is steps 1 through 6. This includes the maximum earnings for the classifications with longevity
(25+ years of service) . Per Washington State Pay Transparency Act. The hiring range is based on qualifications and is typically no higher than Step 3.
City Clerk Step Range (1-6) - $97,752 - $126,252 Annually
City Clerk Longevity Range (1-6) - $97,752 - $132,564 Annually This position is appointed by the Mayor and is subject to confirmation by the City Council.
Attendance at evening meetings or other off-duty events is required and the incumbent may also be required to work adjusted shifts. JOB SUMMARY
Your job in the department is to . . . Under administrative direction, directs, manages, supervises, and coordinates the programs and activities of the City Clerk's Office including attendance at City Council meetings, production of City Council minutes, preservation of record of actions taken by Council and coordination of City elections; oversees the maintenance of official City documents and records; coordinates assigned activities with other departments and outside agencies and provides highly responsible complex administrative support to the City Administrator, Mayor, and support to City Council. This position is appointed by the Mayor and is subject to confirmation by the City Council. Attendance at evening meetings or other events is required. The City Clerk has frequent contact with the City's elected officials, with state, county, and municipal officials, outside consultants, auditors, vendors and other business-related individuals or agencies. This role frequently works with the City's attorney on legal matters affecting the operations of the City and is confidential in nature. Examples of Duties DUTIES & RESPONSIBILITIES
Tasks listed are intended to be descriptive and not restrictive. An employee in this classification may perform any of the tasks listed; however, these examples
do not
include all the tasks which an employee may be expected to perform. Indicate the frequency each function is performed (D=Daily, W=Weekly, M=Monthly, Q=Quarterly, AN=As Needed).
Estimate the distribution of total working time on an
annual
basis using percentages of not less than 5%. Total percentage of time must add up to 100%. Number of Job Functions: 4
JOB FUNCTIONS
FREQUENCY
ANNUAL % OF TIME
Records Management
Oversees and manages the City's records including developing procedures for records management, retrieval and disposal; maintains, disposes, and preserves official City documents and records including resolutions, ordinances, deeds, Council minutes, agreements, and reports in accordance with legal requirements and associated timeframes; supervises the storage and protection of the City's permanent records. Oversees and supervises all public records requests; notes and submits requests that need to be reviewed by the City Attorney before being fulfilled. Oversees the codification and publication of the Municipal Code. Composes and prepares memos, letters, reports and agendas; maintains a variety of reports, documents, and related information including affidavits of publication, passed resolutions and ordinances, and signed legal documents including contracts and interlocal agreements; attests to legal documents as necessary. Serve as the internal subject matter expert for other departments to consult with on records management rules and procedures. Manages solicitor applications and issues licenses. D
40%
City Council Liaison
Assumes management responsibility for all services and activities of the City Clerk's Office including attendance at City Council meetings, production of City Council minutes, preservation of record of actions taken by Council and coordination of City elections including audio/visual record proceedings ; and follow-up action items as necessary. Supervises and coordinates the preparation of agendas and support material for City Council and other Boards & Commission meetings as needed. Schedules and sets up meeting rooms and attends City Council and other meetings; takes roll; records meetings; prepares minutes; directs the preparation and dissemination of relative information to the appropriate parties as required by law. Assists in preparation for special events including the annual Council Recognition Event for Board and Commission members. Provides staff assistance to the City Administrator, Mayor and City Council; conducts a variety of organizational studies, investigations, and operational studies; researches documents; recommends modifications to City Clerk Office's programs and procedures as appropriate. W
40%
Department Support
Participates in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommends and administers policies and procedures. Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within City policy, appropriate service and staffing levels. Plans, directs, coordinates, reviews, and participates in the work plan for the services of the City Clerk's office; assigns work activities, projects, and programs; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems. Participates in the development and administration of the Department's annual budget; participates in the forecast of funds needed for staffing, equipment, materials, and supplies; prepares department purchase orders; monitors and approves expenditures; implements adjustments. Attends and participates in professional group meetings; stays abreast of new trends, innovations, and laws in the fields of records management and elections, and in the profession of City Clerk. Assists with researching, compiling and assembling data and background materials for a variety of reports or information requests. Provides support to Human Resources and Risk Management through cross-training and back up
a s needed. Must be able to provide support during emergency events. AN
10%
Customer Service & Interdepartmental
Prepares register and receives and opens formal bids for the City. Coordinates and participates in activities related to municipal and special elections; serves as filing Officer for required forms and notices. Actively support the vision, mission, values, and behavior statements of the department and the City. Provides customer service to internal and external customers at the counter and on the phone, to inquiries from the staff, vendors, and the public; resolves complaints in an efficient and timely manner. Serves as liaison for the City Clerk's Office with other City departments, divisions, and outside agencies; negotiates and resolves sensitive and controversial issues. AN
10%
SUPERVISORY RESPONSIBILITY
2 - Limited supervision and training of small numbers of workers. The nature of supervision is largely confined to scheduling work or assigning tasks. (team leads)
Typical Qualifications MINIMUM QUALIFICATIONS Indicate the MINIMUM educational level required and the number of years of relevant experience required to perform the duties of the position.
Minimum Education Level
2 - Associates and/or Professional Certification (if specific fields, list below)
Specifics:
Equivalent to an associates degree from an accredited college or university with major course work in public administration, business administration, or a related field. Minimum Experience Level
Two- Three years (if in specific skills/fields, list below)
Specifics: Three years' experience in performing responsible and complex administrative duties in a City Clerk's office. Substitution Note: An equivalent combination of education and experience sufficient to provide the applicant with the knowledge, skills and abilities to successfully perform the essential functions of the job will be considered. Certifications
Other (list below)
Specifics: Driver's License
Other vehicle credential required (list specifics below)
Specifics:
Washington State Driver's License Other Licenses
Professional License required (list below)
Specifics:
Washington State Notary Public is required within 6 months of hire. Desirable Qualifications:
Certified Municipal Clerk (CMC) strongly desired.
Supplemental Information KNOWLEDGE, SKILLS AND/OR ABILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The required knowledge, skills and/or abilities are listed below:
Knowledge of:
Operations, services, and activities of the City Clerk's Office. Organization and function of City government. Rules and regulations governing public records requests and records retention. Rules and regulations governing the conduct of public agency council meetings. Rules and regulations governing local municipal elections. Principles and practices of program development and administration. Codes and ordinances in City Clerk program areas. Principles and practices of automated and manual records management, retrieval and storage. Principles and practices of budget preparation and administration. Principles of supervision, training and performance evaluation. Principles and practices of business correspondence. English usage, spelling, grammar, and punctuation. Pertinent Federal, State and local laws, codes and regulations. Skill or ability to:
Oversee and participate in the management of the services and programs provided by a comprehensive City Clerk's Office. Oversee, direct and coordinate the work of lower-level staff. Coordinate and administer local elections. Serve as clerk to the City Council and ensure proper conduct of meetings. Participate in the development and administration of division goals, objectives and procedures. Provide information and organize material in compliance with laws, regulations, and polices. Develop and administer an efficient records management system. Prepare and administer program budgets. Prepare clear and concise administrative and financial reports. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Research, analyze and evaluate new service delivery methods and techniques. Interpret and apply Federal, State and local policies, laws and regulations. Read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Define problems, collect data, establish facts, and draw valid conclusions. Organize records maintenance activities. Prepare reports and agenda documentation. Convey information, ideas, and facts both orally and in writing to supervisors, colleagues, and individuals, inside and outside the City, using language and a format the audience will best understand. Utilize computers and other technology to communicate in written and verbal forms (e.g., word processing, texts, emails, spreadsheets, department-specific software). Effectively relate well with others, including supervisors, colleagues, and individuals inside and outside the City. Exhibit a professional manner in dealing with others and working to maintain constructive working relationships. Take personal responsibility for the quality and timeliness of work. Show up to work on time, and follows instructions, policies, and procedures. Meet productivity standards, deadlines, and work schedules.
WORKING CONDITIONS Job Conditions:
All staff positions at the City are required to be available to report to work during off hours in case of emergency and perform duties as assigned. Work Location:
City of Snohomish Travel:
Within the City to perform functions such as working with community members, presentations, and trainings. PHYSICAL DEMANDS Environment:
Indoor and outdoor environments; travel from site to site; exposure to noise, dust, grease, smoke, fumes, gases, electrical currents, toxic agents/chemicals, and inclement weather conditions; work with or in water; work and/or walk on various types of surfaces including slippery or uneven surfaces and rough terrain. Physical:
Incumbents require sufficient mobility to work in an office and field setting; stand, stoop, reach, bend, kneel, squat, and walk on uneven terrain, loose soil and sloped surfaces; reach and twist; push, pull, lift, and/or carry moderate amounts of weights; operate assigned equipment and vehicles; requires a sense of touch, finger dexterity, and gripping with hands and fingers; ability to verbally communicate to exchange information. Vision : See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment; specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. Hearing:
Hear in the normal audio range with or without correction. REASONABLE ACCOMMODATIONS
The City of Snohomish is committed to providing reasonable accommodations as required by the Americans with Disabilities Act (ADA). This job description indicates, in general, the nature and levels of work, knowledge, skills, abilities, and essential functions expected of the position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions. We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, life insurance, long-term & short-term disability, holidays, annual leave.
To learn more details, visit our benefits page at
$97,752.00 - $126,252.00 Annually Location :
City of Snohomish Job Type:
Full-Time Job Number:
2025-0004 Department:
Human Resources Opening Date:
03/12/2025 Closing Date:
Continuous
Description First Review of Applications: March 26th, 2025
The salary listed is steps 1 through 6. This includes the maximum earnings for the classifications with longevity
(25+ years of service) . Per Washington State Pay Transparency Act. The hiring range is based on qualifications and is typically no higher than Step 3.
City Clerk Step Range (1-6) - $97,752 - $126,252 Annually
City Clerk Longevity Range (1-6) - $97,752 - $132,564 Annually This position is appointed by the Mayor and is subject to confirmation by the City Council.
Attendance at evening meetings or other off-duty events is required and the incumbent may also be required to work adjusted shifts. JOB SUMMARY
Your job in the department is to . . . Under administrative direction, directs, manages, supervises, and coordinates the programs and activities of the City Clerk's Office including attendance at City Council meetings, production of City Council minutes, preservation of record of actions taken by Council and coordination of City elections; oversees the maintenance of official City documents and records; coordinates assigned activities with other departments and outside agencies and provides highly responsible complex administrative support to the City Administrator, Mayor, and support to City Council. This position is appointed by the Mayor and is subject to confirmation by the City Council. Attendance at evening meetings or other events is required. The City Clerk has frequent contact with the City's elected officials, with state, county, and municipal officials, outside consultants, auditors, vendors and other business-related individuals or agencies. This role frequently works with the City's attorney on legal matters affecting the operations of the City and is confidential in nature. Examples of Duties DUTIES & RESPONSIBILITIES
Tasks listed are intended to be descriptive and not restrictive. An employee in this classification may perform any of the tasks listed; however, these examples
do not
include all the tasks which an employee may be expected to perform. Indicate the frequency each function is performed (D=Daily, W=Weekly, M=Monthly, Q=Quarterly, AN=As Needed).
Estimate the distribution of total working time on an
annual
basis using percentages of not less than 5%. Total percentage of time must add up to 100%. Number of Job Functions: 4
JOB FUNCTIONS
FREQUENCY
ANNUAL % OF TIME
Records Management
Oversees and manages the City's records including developing procedures for records management, retrieval and disposal; maintains, disposes, and preserves official City documents and records including resolutions, ordinances, deeds, Council minutes, agreements, and reports in accordance with legal requirements and associated timeframes; supervises the storage and protection of the City's permanent records. Oversees and supervises all public records requests; notes and submits requests that need to be reviewed by the City Attorney before being fulfilled. Oversees the codification and publication of the Municipal Code. Composes and prepares memos, letters, reports and agendas; maintains a variety of reports, documents, and related information including affidavits of publication, passed resolutions and ordinances, and signed legal documents including contracts and interlocal agreements; attests to legal documents as necessary. Serve as the internal subject matter expert for other departments to consult with on records management rules and procedures. Manages solicitor applications and issues licenses. D
40%
City Council Liaison
Assumes management responsibility for all services and activities of the City Clerk's Office including attendance at City Council meetings, production of City Council minutes, preservation of record of actions taken by Council and coordination of City elections including audio/visual record proceedings ; and follow-up action items as necessary. Supervises and coordinates the preparation of agendas and support material for City Council and other Boards & Commission meetings as needed. Schedules and sets up meeting rooms and attends City Council and other meetings; takes roll; records meetings; prepares minutes; directs the preparation and dissemination of relative information to the appropriate parties as required by law. Assists in preparation for special events including the annual Council Recognition Event for Board and Commission members. Provides staff assistance to the City Administrator, Mayor and City Council; conducts a variety of organizational studies, investigations, and operational studies; researches documents; recommends modifications to City Clerk Office's programs and procedures as appropriate. W
40%
Department Support
Participates in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommends and administers policies and procedures. Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within City policy, appropriate service and staffing levels. Plans, directs, coordinates, reviews, and participates in the work plan for the services of the City Clerk's office; assigns work activities, projects, and programs; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems. Participates in the development and administration of the Department's annual budget; participates in the forecast of funds needed for staffing, equipment, materials, and supplies; prepares department purchase orders; monitors and approves expenditures; implements adjustments. Attends and participates in professional group meetings; stays abreast of new trends, innovations, and laws in the fields of records management and elections, and in the profession of City Clerk. Assists with researching, compiling and assembling data and background materials for a variety of reports or information requests. Provides support to Human Resources and Risk Management through cross-training and back up
a s needed. Must be able to provide support during emergency events. AN
10%
Customer Service & Interdepartmental
Prepares register and receives and opens formal bids for the City. Coordinates and participates in activities related to municipal and special elections; serves as filing Officer for required forms and notices. Actively support the vision, mission, values, and behavior statements of the department and the City. Provides customer service to internal and external customers at the counter and on the phone, to inquiries from the staff, vendors, and the public; resolves complaints in an efficient and timely manner. Serves as liaison for the City Clerk's Office with other City departments, divisions, and outside agencies; negotiates and resolves sensitive and controversial issues. AN
10%
SUPERVISORY RESPONSIBILITY
2 - Limited supervision and training of small numbers of workers. The nature of supervision is largely confined to scheduling work or assigning tasks. (team leads)
Typical Qualifications MINIMUM QUALIFICATIONS Indicate the MINIMUM educational level required and the number of years of relevant experience required to perform the duties of the position.
Minimum Education Level
2 - Associates and/or Professional Certification (if specific fields, list below)
Specifics:
Equivalent to an associates degree from an accredited college or university with major course work in public administration, business administration, or a related field. Minimum Experience Level
Two- Three years (if in specific skills/fields, list below)
Specifics: Three years' experience in performing responsible and complex administrative duties in a City Clerk's office. Substitution Note: An equivalent combination of education and experience sufficient to provide the applicant with the knowledge, skills and abilities to successfully perform the essential functions of the job will be considered. Certifications
Other (list below)
Specifics: Driver's License
Other vehicle credential required (list specifics below)
Specifics:
Washington State Driver's License Other Licenses
Professional License required (list below)
Specifics:
Washington State Notary Public is required within 6 months of hire. Desirable Qualifications:
Certified Municipal Clerk (CMC) strongly desired.
Supplemental Information KNOWLEDGE, SKILLS AND/OR ABILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The required knowledge, skills and/or abilities are listed below:
Knowledge of:
Operations, services, and activities of the City Clerk's Office. Organization and function of City government. Rules and regulations governing public records requests and records retention. Rules and regulations governing the conduct of public agency council meetings. Rules and regulations governing local municipal elections. Principles and practices of program development and administration. Codes and ordinances in City Clerk program areas. Principles and practices of automated and manual records management, retrieval and storage. Principles and practices of budget preparation and administration. Principles of supervision, training and performance evaluation. Principles and practices of business correspondence. English usage, spelling, grammar, and punctuation. Pertinent Federal, State and local laws, codes and regulations. Skill or ability to:
Oversee and participate in the management of the services and programs provided by a comprehensive City Clerk's Office. Oversee, direct and coordinate the work of lower-level staff. Coordinate and administer local elections. Serve as clerk to the City Council and ensure proper conduct of meetings. Participate in the development and administration of division goals, objectives and procedures. Provide information and organize material in compliance with laws, regulations, and polices. Develop and administer an efficient records management system. Prepare and administer program budgets. Prepare clear and concise administrative and financial reports. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Research, analyze and evaluate new service delivery methods and techniques. Interpret and apply Federal, State and local policies, laws and regulations. Read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Define problems, collect data, establish facts, and draw valid conclusions. Organize records maintenance activities. Prepare reports and agenda documentation. Convey information, ideas, and facts both orally and in writing to supervisors, colleagues, and individuals, inside and outside the City, using language and a format the audience will best understand. Utilize computers and other technology to communicate in written and verbal forms (e.g., word processing, texts, emails, spreadsheets, department-specific software). Effectively relate well with others, including supervisors, colleagues, and individuals inside and outside the City. Exhibit a professional manner in dealing with others and working to maintain constructive working relationships. Take personal responsibility for the quality and timeliness of work. Show up to work on time, and follows instructions, policies, and procedures. Meet productivity standards, deadlines, and work schedules.
WORKING CONDITIONS Job Conditions:
All staff positions at the City are required to be available to report to work during off hours in case of emergency and perform duties as assigned. Work Location:
City of Snohomish Travel:
Within the City to perform functions such as working with community members, presentations, and trainings. PHYSICAL DEMANDS Environment:
Indoor and outdoor environments; travel from site to site; exposure to noise, dust, grease, smoke, fumes, gases, electrical currents, toxic agents/chemicals, and inclement weather conditions; work with or in water; work and/or walk on various types of surfaces including slippery or uneven surfaces and rough terrain. Physical:
Incumbents require sufficient mobility to work in an office and field setting; stand, stoop, reach, bend, kneel, squat, and walk on uneven terrain, loose soil and sloped surfaces; reach and twist; push, pull, lift, and/or carry moderate amounts of weights; operate assigned equipment and vehicles; requires a sense of touch, finger dexterity, and gripping with hands and fingers; ability to verbally communicate to exchange information. Vision : See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment; specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. Hearing:
Hear in the normal audio range with or without correction. REASONABLE ACCOMMODATIONS
The City of Snohomish is committed to providing reasonable accommodations as required by the Americans with Disabilities Act (ADA). This job description indicates, in general, the nature and levels of work, knowledge, skills, abilities, and essential functions expected of the position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions. We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, life insurance, long-term & short-term disability, holidays, annual leave.
To learn more details, visit our benefits page at