About Us:
Our client, a Financial Advisory Firm offering Small Business Lending, is seeking an Administrative Assistant to join their growing team in Turnersville, NJ. They are a small business brokerage, empowering clients to secure unsecured capital, enabling them to seize opportunities with confidence and achieve long-term growth as a new business owner. We are seeking a highly organized and proactive Administrative Assistant to join our team. This role is perfect for a detail-oriented problem solver who thrives in a fast-paced environment and enjoys contributing to a dynamic team
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Key Responsibilities:
Administrative Support
- Manage and organize email inboxes; respond to referrals and lead inquiries promptly.
- Handle daily tasks from email, Slack, and text communications.
- Print and organize weekly credit evaluations and advisor sheets.
- Maintain office supplies (e.g., paper, coffee/snacks) and keep the kitchen tidy.
- Coordinate and order weekly lunch plans for the office.
- Process office rent payments and miscellaneous bills.
- Scan and distribute meeting notes to appropriate team members.
- Upload monthly bank and credit card statements for the bookkeeper.
Team Coordination
- Prepare agendas for weekly team huddles, bi-weekly one-on-ones, and quarterly reviews.
- Track PTO, manage employee day-off requests, and oversee quarterly team votes.
- Organize and send gifts for birthdays, anniversaries, and significant life events.
- Collect and document quarterly goals and team surveys.
- Plan team events, including happy hours, sales outings, and charity activities.
Recruitment Support
- Post job openings, manage Indeed applications, and screen resumes.
- Coordinate interviews and assist with hiring decisions.
- Facilitate onboarding for new hires, including background checks, paperwork, and training schedules.
Marketing and Event Support
- Maintain inventory of marketing materials; design and order new items as needed.
- Prepare materials for events and webinars.
- Organize and manage holiday gifts/cards for clients and partners.
Errands and Miscellaneous
- Run errands, such as picking up mail, lunches, and packages.
- Ensure the office remains stocked, organized, and operating smoothly.
Qualifications
- Proven experience as an executive assistant, administrative assistant, or in a similar role.
- Strong organizational skills and attention to detail.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Excellent written and verbal communication skills.
- Proficiency in office software and tools (e.g., email platforms, Slack, Excel).
- Positive attitude, resourceful mindset, and team-oriented personality.
Perks
- Collaborative and supportive team environment.
- Opportunities for professional growth and development.
- Flexible schedule within a dynamic and fast-growing organization
Pay range and compensation package
- Salary Range: $16-$20/hour; Hours: 25-35 hours/week; Will become full-time over time
- Job Type: Full-time; Monday-Friday between 8am-5pm
- Location: Turnersville, NJ
- Benefits: Medical Insurance, Dental, Vision, PTO, Work-Life Balance, Quarterly Employee Events.
Equal Opportunity Statement Include a statement on commitment to diversity and inclusivity.
If this sounds like your profile and you are looking for a career where your skills, values, and ambitions align with a growing, dynamic company, we encourage you to apply today and one of our specialized recruiters will connect with you!