Ultimate Staffing is actively seeking an experienced Operations Administrative Assistant to join their client's dynamic team in California. This role is perfect for a detail-oriented individual who enjoys coordinating and supporting project management tasks. The position offers the opportunity to work closely with project teams, ensuring the smooth operation of various administrative functions.
- Send external General Contractor Project initiation emails.
- Set up project team dashboards and upload project contract documents into PlanGrid.
- Maintain, update, and follow up on field team daily and safety reports to ensure proper daily submission.
- Schedule project meetings around Project Team's availability.
- Create project SSSP for all new projects.
- Compile and send project meeting minutes to all attendees.
- Submit and update weekly per-diem and hotel bookings at the beginning of each week for all out-of-town field crew.
- Assist Project Engineers in submitting project samples as needed.
- Schedule Pre-Construction meetings as needed by Project Teams.
- Maintain and update outside vendor list as required.
- Maintain and update outside vendor calendar to ensure all ordered materials are logged.
- Assist Project Engineers in gathering close-out documents for completion of projects.
- Assist team members whenever necessary.
Monday through Friday
The role offers competitive pay and a supportive work environment, providing opportunities for growth and development within the company.
Pay Range: $23 - $28 per hour
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.