Tenant Relations/Events Coordinator

A leading commercial real estate firm has an exciting opportunity for a Tenant Relations/Events Coordinator. This is a prime CRE firm that has high profile tenants, and the position is a heavy client-facing role. We offer amazing benefits, mentorship and have a successful track record of career advancement for our employees/team.

Administrative Support

• Maintain and organize finished copies of all written material and correspondence for the Property Manager and Assistant Property Manager.
• Assist Property Manager by maintaining updated and accurate files on all tenant-related items.

Event Coordination Tasks

• Confirm availability for event dates and offer alternative dates if necessary.
• Confirm all reservation details and draft facility use agreements; ensure agreements Assist in coordination efforts, including table/furniture configurations, catering, third-party vendors, building access, loading dock times, space plans, and security.
• Coordinate space plan setup with security and ensure ROS is followed during events and conference reservations.
• Coordinate and host tenant events such as Earth Day, Happy Hours, Fire Drills, etc.
• Ensure events run smoothly and assist with any logistical or technical requirements.

Tenant & Vendor Relations

• Maintain a professional appearance and demeanor at all times.
• cheerfully assist tenants with issues as they arise.
• Communicate effectively with tenants and vendors through various channels, including phone, email, text, virtual calls, and in-person.
• Develop and maintain positive relationships with tenants, ensuring high levels of customer satisfaction and loyalty.
• Assist Property Managers in maintaining tenant relations programs to ensure positive public relations and tenant satisfaction.
• Create, upload, and maintain informational flyers to TV breeze players.
• Order food and beverages for tenant events or on-site meetings.
• Walk through event spaces after the event ends to document potential damages. Coordinate quotes for repairs and invoice tenants for reimbursements if necessary.

Qualifications include:

• Degree preferred but not required
• 1+ years of professional office admin, client facing/events experience
• Proficient in Word or WordPerfect, Excel, PowerPoint and Microsoft Outlook.
• Excellent communications skills, professionalism, attention to detail & team player

Qualified candidates please send resumes to