Masis Professional Group
Executive Assistant – Boston Investment Firm
A highly regarded investment firm is seeking an experienced and dynamic Executive Assistant to support senior leadership. This role primarily focuses on assisting the COO and CEO, acting as a trusted gatekeeper and ensuring smooth day-to-day operations. The ideal candidate will have a strong background in executive support, logistical coordination, and document management, with the ability to think proactively and independently.
Key Responsibilities:
- Serve as a strategic partner to senior executives, managing priorities and ensuring efficient workflows.
- Maintain complex calendars, schedule meetings, and coordinate travel arrangements.
- Prepare meeting materials, anticipate needs, and proactively assist with business processes.
- Draft, edit, and manage correspondence, presentations, and reports.
- Act as a liaison between executives and internal/external stakeholders.
- Handle confidential information with discretion and professionalism.
- Collaborate with the broader administrative team to ensure seamless executive support.
Qualifications:
- 5–10+ years of experience supporting C-suite executives, preferably in financial services.
- Strong organizational, problem-solving, and time management skills.
- Excellent communication skills, with the ability to manage up and work independently.
- High level of proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint).
- Ability to thrive in a fast-paced, evolving work environment.
Additional Details:
- Hybrid schedule with in-office expectations.
- Some overtime and flexibility required.
- Collaborative team environment with opportunities for professional growth.
This role offers the opportunity to contribute to a prestigious firm in a fast-moving and engaging environment.