Office Assistant Job at Distinctive Roofing in Orlando

Office Assistant/Receptionist Needed! HIRING ASAP!

*THIS IS NOT REMOTE POSITION.

Join a Leading Roofing Team – Be the Heart of Our Office!

Distinctive Roofing, a premier, family-owned business with over 25 years of excellence, is seeking a motivated Administrative & Office Assistant/Receptionist to join our team in Pompano Beach, FL. This full-time, on-site role is essential in maintaining our office’s smooth operation and ensuring exceptional client interactions. If you are detail-oriented, organized, and eager to grow in a dynamic environment, we want to hear from you!

11am to 7pm shift required for this position.

What We Offer:

• $16 - $22 / hour (Pay based on experience)
• Full-Time (40+ hrs/week, Mon-Fri)
• 11am to 7pm shift
• In-Person Role - Pompano Beach, FL
• 401(k) + Matching
• Health, Dental & Vision Insurance
• Paid Time Off (PTO)
• Weekly Pay
• Uniforms
• Start Date: ASAP!

What You’ll Do:

Customer Interaction & Reception

• Greet and welcome visitors professionally and warmly.
• Provide information to clients and ensure a positive customer experience.
• Manage high call volumes using a multi-line phone system, directing calls and taking messages efficiently.

Administrative & Clerical Support

• Assist office staff with administrative duties, including filing, photocopying, and organizing documents.
• Maintain accurate customer records and databases.
• Handle contract management and prepare signing packages.
• Perform basic bookkeeping tasks, including order entry, invoicing, and payment management.
• Coordinate and manage schedules, appointments, and site visits for the sales team.
• Assist with office and internal communication to ensure smooth operations across all departments.

Office & Inventory Management

• Maintain a clean and organized reception area and communal spaces.
• Oversee and coordinate cleaning staff.
• Manage company vehicle fleet logistics.
• Maintain office supplies inventory and control the office supplies budget.
• Manage inventory for the garage/warehouse and ensure supplies are well-stocked.
• Handle mail distribution, postage, and office package management.

Event & Internal Marketing Support

• Plan, organize, and execute internal marketing events for the team in collaboration with the marketing team.
• Support in organizing company celebrations, team-building activities, and office events.

*** This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.**

Who We’re Looking For:

• Customer-Focused – Friendly and professional with strong interpersonal skills.
• Organized & Detail-Oriented – Efficient in multitasking and managing priorities.
• Strong Communicator – Excellent verbal and written communication, including phone etiquette.
• Critical Thinker – Able to analyze situations and make sound decisions.
• Independent Worker – Self-motivated and able to take initiative with minimal supervision.
• Tech-Savvy – Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning new tools.
• Problem-Solver – Proactive in addressing issues and finding solutions.
• Team Player – Works collaboratively and supports office operations.
• Physically Capable – Able to lift 50 lbs and move around the office as needed.

Qualifications:

• Experience: 1 year minimum of experience in clerical, office administration, or customer service and 2 years minimum in customer service (phone).
• Education: High school diploma or equivalent (preferred).
• Language: English required; Spanish is a plus.
• Age: 18 years or older.

Be a key part of our team and contribute to the success of Distinctive Roofing! APPLY TODAY!