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Suburban Cook County Online Application Consortium

Suburban Cook County Online Application Consortium is hiring: 12 Month Secretary

Suburban Cook County Online Application Consortium, Chicago, IL, United States, 60638

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Position Type:
Secretarial/Clerical/Secretary - 12-Months

Date Posted:
2/26/2025

Location:
Early Childhood Center

Date Available:
ASAP

District:
Alsip, Hazelgreen & Oak Lawn School District 126
Qualifications
  • High school diploma or equivalent
  • Prior secretarial experience preferred
  • Excellent oral and written communication skills
  • Proficient in computer skills and routine office equipment

Preferred Qualifications
  • Prior secretarial experience
  • Bilingual in Spanish or Arabic

Duties and Responsibilities
  • Organize, coordinate and schedule a variety of office activities to assist the Principal with administrative tasks; prepare and accurately maintain a variety of reports, records and files relating to students, staff, budgets, operations and activities
  • Must exhibit discretion and complete confidentiality on sensitive school matters
  • Ability to work independently while also serving as secretary to Principal
  • Schedule appointments and meetings as requested by Principal
  • Receive, open, and route mail to appropriate personnel
  • Maintain records of all building funds and issue checks as required to reimburse accounts; balance and reconcile accounts, verify appropriate and authorized use of designated funds
  • Request subs as needed on daily basis
  • Order supplies, distribute appropriately and maintain proper paperwork for business office
  • Produce and retain records for student attendance, enrollment, personnel and payroll information required from business office
  • Enter appropriate information in student management system
  • Process requisitions and distribute office materials and supplies; maintain materials and equipment inventory as assigned
  • Collect and account for money collected in conjunction with school activities; secure money and process according to established procedures
  • Orient new and substitute teachers; provide directions, keys and instructional materials
  • Demonstrate excellent public relation skills while working within a diverse population of students, staff, parents and community members
  • Exhibit proficiency in meeting schedules and timelines

Physical Requirements
  • Work is performed while standing, sitting and/or walking
  • Requires the ability to communicate effectively using speech, vision and hearing
  • Requires the use of hands for simple grasping and fine manipulations
  • Requires bending, squatting, crawling, climbing, reaching
  • Requires the ability to lift, carry, push or pull light weights, up to 30 pounds
  • The employee should have the physical capabilities to perform the job functions