Motive is hiring: Executive Assistant in San Francisco

We are seeking a highly strategic and proactive Executive Business Partner to serve as a trusted advisor and operational leader for our Sales Executives. This role extends beyond traditional administrative support, offering high-level business partnerships to drive efficiency, strategic initiatives, and cross-functional collaboration. The ideal candidate will have exceptional problem-solving abilities, strong business acumen, and the ability to operate with autonomy in a fast-paced, high-growth environment.

What You'll Do:

Strategic & Operational Support

• Act as a thought partner and strategic advisor to Sales Executives, providing insights, recommendations, and proactive solutions.
• Support the execution of key business initiatives, tracking progress and driving alignment across teams.
• Manage executive priorities by filtering and triaging requests, identifying key action items, and ensuring timely follow-through.
• Prepare business reports, presentations, and sales analyses using PowerPoint, Excel, and CRM tools to support decision-making.
• Lead special projects that enhance operational efficiency and executive effectiveness.

Executive Support & Cross-Functional Coordination

• Serve as the primary liaison between executives, clients, internal teams, and external stakeholders to facilitate seamless communication.
• Oversee calendar management, travel arrangements, and expense reporting with a focus on optimizing time and priorities.
• Handle confidential and high-stakes information with discretion and professionalism.
• Partner with sales leadership and key business units to align goals and execute initiatives effectively.

Event Planning & Execution

• Lead the planning and execution of high-impact internal and external sales events, client meetings, and offsites.
• Coordinate event logistics, including venue selection, vendor management, catering, and audiovisual needs.
• Develop event strategies, manage budgets, and track KPIs to measure success and continuous improvement.
• Ensure flawless execution of events, managing last-minute adjustments with agility and problem-solving skills.

What We're Looking For:

Experience:

• 5+ years of experience as an Executive Business Partner, Chief of Staff, or Senior Executive Assistant, preferably in a sales-driven or high-growth corporate environment.
• Proven ability to work alongside senior leadership with a high degree of autonomy and strategic influence.

• Education:

  • Bachelor’s degree in Business Administration, Communications, or a related field preferred.

• Skills & Competencies:

  • Strong organizational and executive prioritization abilities.
  • Excellent communication and interpersonal skills, with the ability to engage and influence stakeholders.
  • Proficiency in Google Suite, CRM software (e.g., Salesforce), and collaboration tools (e.g., Slack, Coupa, Navan).
  • Event planning and project management expertise.
  • Strong analytical and problem-solving skills with a data-driven mindset.
  • High level of discretion and ability to handle sensitive business information.
  • Adaptability and resilience in a fast-paced, dynamic business environment.

  Travel:

  • Ability to travel a few times a year for executive meetings, sales events, and offsites.

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