City of Boston
Overview
Under the direction of the Senior Procurement and Grants Manager, the Procurement & Grants Manager oversees procurement and grant administration for the Boston Centers for Youth and Families, performing all related duties as required.
Responsibilities
Responsibilities as to Procurement: Leads the procurement process for assigned BCYF centers, ensuring efficient and compliant acquisition of goods and services. Serves as the liaison between BCYF and City Procurement, providing clear specifications, facilitating the bidding/RFP process, and managing contract execution. Ensures adherence to all applicable Ch30B procurement laws. Assists the Senior Procurement & Grants Manager in developing specifications for supplies, equipment, and service contracts. Tracks, updates, and shares accurate monthly financial reports in clear and user-friendly formats with the Administration and Finance team members. Contributes to effective communication (verbal and written) with the staff so that they are abreast of any changes in procurement. Responsibilities as to Grant Administration: Supports the oversight of BCYF's current grant opportunities, ensuring project success and compliance. Assists in coordinating grant applications with the City's grant management department and adhering to City Council policy. Supports the setup of grants and their respective account line item budgets. Tracks and monitors all grant expenditures. Monitors and adheres to timelines and deadlines for grant delivery, completion, and reporting, including coordination with partner agencies for grant compliance. Provides technical assistance to grant requesters as needed. Drafts and supports the preparation of financial and management reports in the procurement and grant and other related duties. Financial Management: Receives and processes checks using the cashiering system INOVAH, ensuring accuracy and reconciliation. Participates in information sessions with staff to review any changes from procurement, auditing, and other fiscal concerns. Assists in evaluating procurement and grant business practices. Performs related work as required. Minimum Entrance Qualifications
At least three (3) years of full-time, or equivalent part-time, experience in office administration or management, accounting, and financial reporting with a concentration in basic accounting and record keeping. A Bachelor's degree in business administration, public administration, or business management from an accredited college or university is preferred and may be substituted for two (2) years experience. One (1) year of supervisory experience. Demonstrated and proven organizational skills for compliance and reporting purposes. A broad knowledge of procurement, supplier management, and contract/grant administration is required. Experience with MGL chapter 30B procurement laws preferred. Experience working with federal and state funding preferred. Familiarity with local government operations is a plus. Ability to communicate effectively orally and in writing; to collect and analyze financial data; to prepare reports with findings and recommendations. Ability to establish and maintain effective working relationships with colleagues, vendors, employees in other departments, and external agencies. Proficiency in using Microsoft Office and Google Suite is required. Knowledge of software such as BAIS/PeopleSoft applications is preferred. Experience in using the cashiering system INOVAH or similar system. Ability to exercise good judgment and focus on detail as required by the job. CORI & SORI check required BOSTON RESIDENCY REQUIRED Terms: Union/Salary Plan/Grade: SENA/MM5-8 Hours per week: 35
#J-18808-Ljbffr
Responsibilities as to Procurement: Leads the procurement process for assigned BCYF centers, ensuring efficient and compliant acquisition of goods and services. Serves as the liaison between BCYF and City Procurement, providing clear specifications, facilitating the bidding/RFP process, and managing contract execution. Ensures adherence to all applicable Ch30B procurement laws. Assists the Senior Procurement & Grants Manager in developing specifications for supplies, equipment, and service contracts. Tracks, updates, and shares accurate monthly financial reports in clear and user-friendly formats with the Administration and Finance team members. Contributes to effective communication (verbal and written) with the staff so that they are abreast of any changes in procurement. Responsibilities as to Grant Administration: Supports the oversight of BCYF's current grant opportunities, ensuring project success and compliance. Assists in coordinating grant applications with the City's grant management department and adhering to City Council policy. Supports the setup of grants and their respective account line item budgets. Tracks and monitors all grant expenditures. Monitors and adheres to timelines and deadlines for grant delivery, completion, and reporting, including coordination with partner agencies for grant compliance. Provides technical assistance to grant requesters as needed. Drafts and supports the preparation of financial and management reports in the procurement and grant and other related duties. Financial Management: Receives and processes checks using the cashiering system INOVAH, ensuring accuracy and reconciliation. Participates in information sessions with staff to review any changes from procurement, auditing, and other fiscal concerns. Assists in evaluating procurement and grant business practices. Performs related work as required. Minimum Entrance Qualifications
At least three (3) years of full-time, or equivalent part-time, experience in office administration or management, accounting, and financial reporting with a concentration in basic accounting and record keeping. A Bachelor's degree in business administration, public administration, or business management from an accredited college or university is preferred and may be substituted for two (2) years experience. One (1) year of supervisory experience. Demonstrated and proven organizational skills for compliance and reporting purposes. A broad knowledge of procurement, supplier management, and contract/grant administration is required. Experience with MGL chapter 30B procurement laws preferred. Experience working with federal and state funding preferred. Familiarity with local government operations is a plus. Ability to communicate effectively orally and in writing; to collect and analyze financial data; to prepare reports with findings and recommendations. Ability to establish and maintain effective working relationships with colleagues, vendors, employees in other departments, and external agencies. Proficiency in using Microsoft Office and Google Suite is required. Knowledge of software such as BAIS/PeopleSoft applications is preferred. Experience in using the cashiering system INOVAH or similar system. Ability to exercise good judgment and focus on detail as required by the job. CORI & SORI check required BOSTON RESIDENCY REQUIRED Terms: Union/Salary Plan/Grade: SENA/MM5-8 Hours per week: 35
#J-18808-Ljbffr