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HirefinderRPO

HirefinderRPO is hiring: Administrative Assistant in Cypress

HirefinderRPO, Cypress, TX, United States, 77410

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This range is provided by HirefinderRPO. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$40,000.00/yr - $60,000.00/yr

Psychologist | Bilingual Senior Recruiter

Job Title: Office Administrative Assistant

Location: Cypress, TX

Employment Type: Full-Time

About Us:

We are seeking a detail-oriented and organized Office Administrative Assistant to join our team. This role will support the daily operations of our office, ensuring smooth communication and efficient coordination of tasks. The ideal candidate will have excellent multitasking abilities, strong communication skills, and a proactive attitude.

Key Responsibilities:

Daily Tasks:

  1. Answer and direct incoming calls and emails with professionalism.
  2. Schedule appointments, manage calendars, and coordinate meetings.
  3. Perform data entry and maintain accurate records of project details, invoices, and timesheets.
  4. Serve as a point of contact for clients and vendors, providing excellent customer service.
  5. Organize and maintain office supplies and filing systems to ensure a tidy work environment.

Weekly Tasks:

  1. Collect and verify employee timesheets for payroll processing.
  2. Prepare and send invoices to clients, and track payments to vendors or subcontractors.
  3. Assist in monitoring project budgets and tracking job costs.
  4. Manage compliance documents, including permits, licenses, and insurance records.
  5. Coordinate team activities, including scheduling safety training, meetings, and travel arrangements.

Required Qualifications:

  1. Previous experience in office administration, preferably in construction or a related industry.
  2. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software.
  3. Strong organizational and time-management skills.
  4. Excellent verbal and written communication skills.
  5. Ability to work independently and handle multiple tasks with attention to detail.
  6. Knowledge of construction terminology and practices is a plus.
  7. Ability to commute to office Monday through Friday.

Recommended Qualifications:

  1. Experience operating the Sage 100 Contractor software.
  2. Experience in the manufacturing or construction industry.

What We Offer:

  1. Opportunities for growth within the company.
  2. Supportive and collaborative work environment.

Seniority level

Associate

Employment type

Full-time

Job function

Administrative

Industries

Manufacturing

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