City of Lindsay, CA
City Clerk & Assistant to the City Manager
City of Lindsay, CA, Lindsay, California, United States, 93247
Salary :
$66,560.00 - $89,190.00 Annually Location :
Lindsay, CA Job Type:
Full-Time Job Number:
2024-03-14 Department:
Administration Opening Date:
03/14/2025 Closing Date:
4/11/2025 11:59 PM Pacific
Description
Recruitment for this position will remain open until April 11, 2025.
GENERAL PURPOSE: The City is looking for someone that is organized, energetic, has an ability to learn and work in the fast pace and exciting field of local government. This position reports to the City Manager but will work directly with elected officials, City staff and community of Lindsay. This position has firsthand and direct knowledge of very sensitive and confidential issues and general operations of the City. The incumbent performs a variety of office administration, project coordination and administrative support work for the City Manager. The work requires extensive public contact, use of tact, discretion and independent judgment of the City's activities and ability to conduct independent projects. the City Clerk ensures compliance with legal requirements for municipal record management, elections, publication and dissemination of public documents, and various official proceedings. Provides support to City Council as required. Provides a variety of routine, complex and high-level technical, professional, and administrative work in the administration of City government.
SUPERVISION RECEIVED: Works under the direction of the City Manager.
SUPERVISION EXERCISED: As directed by the City Manager. Examples of Duties
ESSENTIAL DUTIES AND RESPONSIBILITIES: Attends City Council meetings; oversees recording of the proceedings utilizing recording equipment, distributes information and posts audio and minutes to City Website. Conducts research and prepares a variety of special reports as requested by City Manager and senior staff. Prepares and processes ordinances, resolutions and proclamations as legally required. Prepares City Council agendas and backup information packet utilizing current technology. Helps arrange and coordinate general municipal elections and special elections with County government. Oversees Fair Political Practices Commission. May serve in the Injury and Illness Prevention Program Committee Manage, organize and maintain public documents in accordance with document management policies and state law. Oversee implementing the Brown Act, Public Records Act, and other City Clerk related laws. Oversee procedures for processing agenda items, records destruction forms, Committee and Committee applications, agendas, minutes, and other City Clerk related processes. Provides administrative support for City Council members, City Manager and senior staff, including the coordination of the scheduling, travel arrangements, and other official business. Supervises, trains and evaluates the work of assigned administrative staff. Serves as liaison to the Community on behalf of the City Manager, City Council, and Department Heads. Helps direct and implement special projects, programs and initiatives. Maintains the portions of the City Website and Social Media accounts. Maintains sensitive and confidential information. May perform other related duties as required. Typical Qualifications
DESIRED MINIMUM QUALIFICATIONS:
Knowledge of/Skill in/Ability to:
Be and stay organized. Work in a virtual environment part-time. Develop and maintain effective working relationships with Council, City staff, and the public. Problem analysis and resolution; development and presentation of recommendations. Report preparation and presentation; business and analytical report writing; effective communication. Operate standard office equipment and computers, computer applications and productivity suites. Principles and practices of modern public administration; modern office methods, practices and procedures. Write and communicate effectively. Legal requirements relating to Council agendas, meeting proceedings, and record-keeping and maintenance. Planning and administering municipal elections; Political Reform Act reporting requirements. Practices in municipal records management, including legal requirements for recording, retention and disclosure. Federal, state and government agency laws and regulations pertaining to City Clerk functions. Education and Experience
: Any combination equivalent to experience and education that could likely provide the required knowledge, skill and ability is qualifying. A typical way to obtain the knowledge, skill and abilities would be:
Three years of increasingly responsible administrative assistant experience in public management, clerk's office or related field; Associate degree in Public or Business Administration, Political Science, English or related field; Bachelor's degree preferred.
SPECIAL REQUIREMENTS: Possession of a valid California Driver's License may be required. Supplemental Information
TOOLS AND EQUIPMENT USED: Requires frequent use of computer, including word processing and spreadsheet programs; calculator, telephone, and copy machine.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
SELECTION GUIDELINES: A formal application and resume must be submitted on the City of Lindsay website, rating of education and experience; oral interview and reference check; job related tests may be required, live scan and pass background check, and medical test.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
SALARY & BENEFITS: Employee Benefits: 10 Vacation Days, 14 Holidays, 10 Sick Leave days, Mid-Management Administrative Leave Time Off, Medical, Dental and Vision Plans, Life Insurance, Cal Pers Retirement, Deferred Comp, Aflac and Cafeteria Plan. and Wellness Incentive Program. Please see City of Lindsay website for further details. MID-MANAGEMENT -10 Vacation Days, 10 Days Mid-Management Leave, 13 Holidays, 10 Sick Leave days, 100% Employee Only Medical, Dental and Vision Plans, Life Insurance, Members of the California Public Employees' Retirement System (PERS) (Classic and PEPRA Tiers depending on hire date), Deferred Comp City Match (Up to 6%), Aflac and Cafeteria Plan. Please view the City of Lindsay website Human Resource page for further benefit details.
$66,560.00 - $89,190.00 Annually Location :
Lindsay, CA Job Type:
Full-Time Job Number:
2024-03-14 Department:
Administration Opening Date:
03/14/2025 Closing Date:
4/11/2025 11:59 PM Pacific
Description
Recruitment for this position will remain open until April 11, 2025.
GENERAL PURPOSE: The City is looking for someone that is organized, energetic, has an ability to learn and work in the fast pace and exciting field of local government. This position reports to the City Manager but will work directly with elected officials, City staff and community of Lindsay. This position has firsthand and direct knowledge of very sensitive and confidential issues and general operations of the City. The incumbent performs a variety of office administration, project coordination and administrative support work for the City Manager. The work requires extensive public contact, use of tact, discretion and independent judgment of the City's activities and ability to conduct independent projects. the City Clerk ensures compliance with legal requirements for municipal record management, elections, publication and dissemination of public documents, and various official proceedings. Provides support to City Council as required. Provides a variety of routine, complex and high-level technical, professional, and administrative work in the administration of City government.
SUPERVISION RECEIVED: Works under the direction of the City Manager.
SUPERVISION EXERCISED: As directed by the City Manager. Examples of Duties
ESSENTIAL DUTIES AND RESPONSIBILITIES: Attends City Council meetings; oversees recording of the proceedings utilizing recording equipment, distributes information and posts audio and minutes to City Website. Conducts research and prepares a variety of special reports as requested by City Manager and senior staff. Prepares and processes ordinances, resolutions and proclamations as legally required. Prepares City Council agendas and backup information packet utilizing current technology. Helps arrange and coordinate general municipal elections and special elections with County government. Oversees Fair Political Practices Commission. May serve in the Injury and Illness Prevention Program Committee Manage, organize and maintain public documents in accordance with document management policies and state law. Oversee implementing the Brown Act, Public Records Act, and other City Clerk related laws. Oversee procedures for processing agenda items, records destruction forms, Committee and Committee applications, agendas, minutes, and other City Clerk related processes. Provides administrative support for City Council members, City Manager and senior staff, including the coordination of the scheduling, travel arrangements, and other official business. Supervises, trains and evaluates the work of assigned administrative staff. Serves as liaison to the Community on behalf of the City Manager, City Council, and Department Heads. Helps direct and implement special projects, programs and initiatives. Maintains the portions of the City Website and Social Media accounts. Maintains sensitive and confidential information. May perform other related duties as required. Typical Qualifications
DESIRED MINIMUM QUALIFICATIONS:
Knowledge of/Skill in/Ability to:
Be and stay organized. Work in a virtual environment part-time. Develop and maintain effective working relationships with Council, City staff, and the public. Problem analysis and resolution; development and presentation of recommendations. Report preparation and presentation; business and analytical report writing; effective communication. Operate standard office equipment and computers, computer applications and productivity suites. Principles and practices of modern public administration; modern office methods, practices and procedures. Write and communicate effectively. Legal requirements relating to Council agendas, meeting proceedings, and record-keeping and maintenance. Planning and administering municipal elections; Political Reform Act reporting requirements. Practices in municipal records management, including legal requirements for recording, retention and disclosure. Federal, state and government agency laws and regulations pertaining to City Clerk functions. Education and Experience
: Any combination equivalent to experience and education that could likely provide the required knowledge, skill and ability is qualifying. A typical way to obtain the knowledge, skill and abilities would be:
Three years of increasingly responsible administrative assistant experience in public management, clerk's office or related field; Associate degree in Public or Business Administration, Political Science, English or related field; Bachelor's degree preferred.
SPECIAL REQUIREMENTS: Possession of a valid California Driver's License may be required. Supplemental Information
TOOLS AND EQUIPMENT USED: Requires frequent use of computer, including word processing and spreadsheet programs; calculator, telephone, and copy machine.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
SELECTION GUIDELINES: A formal application and resume must be submitted on the City of Lindsay website, rating of education and experience; oral interview and reference check; job related tests may be required, live scan and pass background check, and medical test.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
SALARY & BENEFITS: Employee Benefits: 10 Vacation Days, 14 Holidays, 10 Sick Leave days, Mid-Management Administrative Leave Time Off, Medical, Dental and Vision Plans, Life Insurance, Cal Pers Retirement, Deferred Comp, Aflac and Cafeteria Plan. and Wellness Incentive Program. Please see City of Lindsay website for further details. MID-MANAGEMENT -10 Vacation Days, 10 Days Mid-Management Leave, 13 Holidays, 10 Sick Leave days, 100% Employee Only Medical, Dental and Vision Plans, Life Insurance, Members of the California Public Employees' Retirement System (PERS) (Classic and PEPRA Tiers depending on hire date), Deferred Comp City Match (Up to 6%), Aflac and Cafeteria Plan. Please view the City of Lindsay website Human Resource page for further benefit details.