HireWorks, LLC is hiring: Office Administrative Assistant in Fort Worth

About Us:

We are a dynamic holding company in the oil & gas and steel industries, headquartered in downtown Fort Worth. Our team is committed to excellence, innovation, and building lasting business relationships. We are seeking a highly organized, driven, and proactive Office Administrative Assistant to support our executive team, manage office operations, and ensure seamless coordination of administrative functions.

Position Overview:

The Office Administrative Assistant will report directly to the CFO and provide support to the owner of the company. This role requires a self-starter who thrives in a fast-paced environment, anticipates needs, and takes initiative to streamline operations. The assistant will handle scheduling, travel arrangements, office organization, and meeting preparations, as well as assist with HR and accounting-related administrative tasks.

Key Responsibilities:

Executive & Administrative Support:

• Manage calendars, schedule meetings, and coordinate appointments for the CFO and owner.
• Arrange and oversee travel plans, including flights, accommodations, and transportation.
• Prepare meeting agendas, take notes, and follow up on action items.
• Handle correspondence, emails, and phone calls professionally and promptly.
• Assist with document preparation, filing, and data organization.

Office Management & Client Coordination:

• Set up and maintain the office environment to ensure a professional and welcoming atmosphere.
• Coordinate and prepare for client and business meetings, including catering and presentation materials.
• Serve as the primary point of contact for office vendors, deliveries, and facility management.

HR & Accounting Support:

• Assist with onboarding new employees, including paperwork and IT setup.
• Maintain personnel records and support HR-related administrative duties.
• Help process invoices, expense reports, and basic financial documentation.
• Work closely with the accounting team on administrative tasks as needed.

Qualifications & Skills:

• 3-5 years of experience in an administrative, executive assistant, or office management role.
• Self-starter with a proactive and solution-oriented mindset.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other administrative tools.
• Ability to handle sensitive and confidential information with discretion.
• Bachelor’s degree preferred but not required.

If you are a driven, self-motivated professional looking for a key role in a fast-paced industry, we encourage you to apply and become part of our team!