Office/Admin Service Supervisor

Apply for Job Job ID 367109
Location Twin Cities
Job Family Administration-General
Full/Part Time Part-Time
Regular/Temporary Regular
Job Code 7208S1
Employee Class Civil Service
Add to Favorite Jobs Email this Job
About the Job

Position Overview

The hired individual will manage the administrative operations of the Center for Immunology (CFI). The individual is expected to work 20 hours per week on average, one 8-hour day in person in CFI and the remaining hours remotely.

Duties/Responsibilities

35%:

• Supervise the the daily work of an Executive Office and Administrative Specialist, answering their questions about UMN procedures and policies related to finances and facilities management and ensuring that they do their job up to CFI and UMN standards. The candidate will be responsible for the annual performance review of the Executive Office and Administrative Specialist. The candidate will also coordinate efforts between the Executive Office and Administrative Specialist and a Research Professional 5- Research Operations/Administrative NNE staff member on the CFI newsletter and website.

35%:

• Provide administrative support for the CFI-sponsored MICaB Seminars. Once a speaker is identified by a CFI faculty host, the candidate will independently contact the speaker arrange and reimburse their travel, prepare an appointment schedule, advertise the seminar, rearrange audiovisual support, and troubleshoot issues that arise during the visit.

20%:

• Event planning. The candidate will research possible venues for the annual CFI conference, negotiate rates for hotel rooms and event spaces, sign contracts, plan the schedule, pay expenses, and ensure that the event costs stay within the budget. The candidate will attend the event and troubleshoot onsite issues as they arise. The candidate will lead the efforts of the Executive Office and Administrative Specialist and a Research Professional 5-Research Operations/Administrative NNE staff member to administer the, Blumenthal Lecture, and Clearly Lecture, including securing a venue, ranging and reimbursing travel, acting as a liaison between speakers and the CFI faculty host, advertising the event.

5%:

• Monitor the CFI budget and advise the CFI Director on spending decisions.

5%:

• Assist the CFI Director with philanthropic fundraising.

Qualifications

All required qualifications must be included in the application materials

Required Qualifications

• BA/BS or a combination of related education and work experience to equal 4 years.

Preferred Qualifications

• Past work with a UMN Medical School department.

About the Department

The mission of the Center for Immunology (CFI) is to coordinate and promote efforts in basic immunology research, education, and clinical applications at the University of Minnesota. The CFI is committed to innovation and engaging talented individuals from all backgrounds. We value excellence, respectfulness, collaboration, creativity, and a "can do" attitude.

Pay and Benefits

Pay Range: $21.00-$37.00 per hour; depending on education/qualifications/experience

Time Appointment: 50% Appointment

Work Location: Hybrid; 1 8-hour day in person and 12 hours remote per week

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).