The Texas Tribune is hiring: Administrative Assistant in Austin

The Texas Tribune is hiring an Administrative Assistant to support the Chief Development and Growth Officer and the Development and Sales team.

The Administrative Assistant will play a critical role in supporting Development and Sales leadership in a range of areas, including administrative oversight of revenue generation, membership, event, and stewardship activities. In addition, the person in this role will back up the Executive Assistant to the CEO and Editor-in-Chief with all activities related to the Tribune’s Board of Directors; administrative oversight of executive schedule management and meeting planning; and other essential executive and administrative functions and communications.

This position works collaboratively with all members of the Development and Sales team, as well as cross-functionally with all departments in the organization.

This role reports to the Development Director.

The salary starts at $58,000 and will depend on experience and qualifications.

Responsibilities

General Administration & Database Management

1. Back up the Executive Assistant with Board of Directors responsibilities and other essential executive and administrative duties.
2. Support CDGO with Board Development Committee as needed.
3. Manage donor database in Salesforce, keeping records clean and up to date to ensure accurate reporting and communication.
4. Lead regular cleanup of Salesforce database.
5. Manage Development & Membership emails and voicemails, responding as appropriate or redirecting to necessary team members.

Gift Entry, Acknowledgement & Reporting

1. Timely and accurate gift entry logs.
2. Create and deliver personalized and weekly gift acknowledgements, following the stewardship plan and ensuring appropriate gifts receive hand-written signatures when required.
3. Update records as needed.
4. Ensure gift records include how donors should be recognized on the Tribune donor wall. When needed, request information, including address, email, and phone numbers.
5. Prepare donor reports as requested.

Impact Collection & Reporting

1. Manage Impact Tracker.
2. Communicate with journalists to regularly update the Tribune’s Impact Tracker.
3. Pull data quarterly or as needed.
4. Act as Impact Data Strategy Lead.

Event Administration & Support

1. Provide check-in support at Austin-based events.
2. Prepare name-badges and other administrative support for events.
3. Identify donors attending events, both in person and virtually, and notify the appropriate development team members for stewardship purposes.
4. Ensure signage at events provides opportunities for people to donate to the Tribune.
5. Support the Events team with out-of-town logistics as needed, including assisting with volunteers' assignments, etc.

Other administrative duties as assigned

Qualifications

1. Bachelor’s degree and two or more years of experience in a similar role; experience working for a nonprofit and/or branch of government is a plus.
2. Excellent writing and proofreading abilities.
3. Salesforce experience highly preferred, but not required.
4. Strong communication and presentation skills.
5. Collaborative and flexible work style; adaptable to change.
6. A strong interest in the mission of The Texas Tribune.

Location

The position is based in the Tribune’s office in downtown Austin, steps away from the Texas Capitol.

This job is full-time and has the following benefits:

1. Medical, vision and dental insurance.
2. $50 monthly cellphone stipend.
3. 20 days of paid time off each year.
4. 12 paid holidays.
5. Up to 16 weeks of paid family leave plus four weeks of additional job protection.
6. Annual 401(k) match of $2,000.
7. Austin-based with remote working flexibility.

The Texas Tribune is an Equal Opportunity Employer. We are committed to diversity and building an inclusive environment for all, and we encourage applicants of all identities, backgrounds, ages, and abilities to apply.

We can't wait to hear from you.