Asset Manager

Job Description Summary

Position Purpose:

Independently oversee the financial performance of designated contract services, amenities and operations associated with all building structures (Rome, Florence, Venice, Parking Deck, Coliseum), administrative and common areas with primary emphasis on protecting the investment and interests of Jackson Healthcare, maximizing net operating income while maintaining strong business relationships. Responsibilities include analyzing P&L, trending income/expense statistics and KPI accountability. In collaboration with property management team, accounting team and third-party operations’ teams, assist with creation of annual budgets and monthly financial and variance reports. Assist team with procuring all contracts related to the operations of the property and coordinate with legal and risk teams to align needs with master services agreement (MSA) requirements. Audit, evaluate, organize and manage documents within the property management team’s SharePoint site, utilizing BOMA’s chart of accounts. Review, audit and manage lease portfolio for office space leases outside of the Jackson Healthcare campus; denote key dates for leases (expirations, certificates of insurance, renewal terms, security deposits, etc.). In coordination with the assistant property manager, provide oversight to tenant leases at LoveLifts Village.

Job Description

ESSENTIAL FUNCTIONS AND BASIC DUTIES:

Food Services/Childcare/Fitness Facility:

• Oversee financial functions (in some cases, working with third party contractors), to include but not limited to, preparing annual budgets, monthly financial reports, etc.
• Track, analyze and report on expenses, cost trending, KPIs, participation levels, subsidies, etc.
• Drive marketing goals to increase usage, manage expenses and reduce subsidies for these businesses.

Financial Budgets:

• Work closely with property management and accounting team to analyze monthly account variances for all building entities on campus; assist team in preparing roll up variance analysis reports.
• Oversee monthly invoice process for all Property Management operations.
• Oversee budget and financial performance for construction projects.
• Review monthly general ledger and make any necessary reclassifications to ensure coding matches budgeted accounts.
• In collaboration with other team members, prepare annual operational and capital budgets and reforecasts for: Rome, Florence, Administrative, Parking Deck, Venice, Coliseum and CAM/common areas.
• Participate in budget presentations to ownership.

Asset Inventory:

• Oversee CapEx schedule, FF&E and other general inventories and products.

Contracts/Leases/Documents:

• Work in collaboration with legal team to procure and review contracts to ensure MSA and risk compliance; all contracts to be uploaded into automated contract management system; track key contract dates and associated certificates of insurance (expirations, renewals, etc.); assist with bidding and review process for renewals and new contracts.
• Work with team members to ensure contract service level agreements (SLAs) are met.
• Work in collaboration with head of corporate real estate, legal team and risk in the review, negotiation and execution of leases for all leases outside of the corporate campus.
• Oversee lease management, noting expirations, certificates of insurance, security deposits, critical renewal or notice dates, etc.
• For leases requiring tenant improvement to the space, work in collaboration with JH project managers and onsite construction management and property management teams, alongside the leasing agent for the project.
• Responsible for ensuring leases are entered into the contract management system and for maintaining the lease portfolio.

Other:

• Manage new and ongoing projects within areas of expertise and assignment.
• Collaborate with internal tax team to keep apprised of any childcare tax credit implications.
• Conduct job duties in accordance with the Corporate Values and Culture.
• Respect all individuals without regard to their position.
• Understand that there is no class system.
• Seek first to understand before responding, don’t rush to judgment.
• Take ownership of self and conducts self with intellectual honesty; willing to admit mistakes and understand strengths and weaknesses.
• Believe and operate under the principle “If it’s to be, it’s up to me.”
• Function in a fail-safe environment that forgives and focuses on solutions.
• Encourage and support other associates, creating an environment to succeed.
• Communicate problems directly, not engaging in rumors or gossip.
• Embrace a “Team-First” vs. “Me-First” attitude. Understand that the possibilities for success are limitless when one is impervious to competition. Doesn’t take credit for other’s accomplishments and will give others credit with praise and recognition.
• Always try to do what’s right with a firm sense of integrity and ethics, behaving in a manner consistent with principles of moral conduct.

QUALIFICATIONS:

EDUCATION/CERTIFICATION:

• Bachelor’s degree (B.A.) from four-year college or university
• CPM or RPA.
• Current or candidate for property management designation such as
• Valid driver’s license.

REQUIRED KNOWLEDGE:

• Basic accounting theory, Proficiency in PC word processing and spreadsheet packages.
• Understanding of commercial building structural components, mechanical systems, contract management, budgets and financial analysis.

EXPERIENCE REQUIRED:

• Four years of commercial property management or property accounting experience, with two years in a supervisory role.

SKILLS/ABILITIES:

• Good supervisory skills.
• Ability to multitask effectively.
• Well-organized.
• Strong communication and negotiation skills.
• Good planning ability.
• Willing to assist.
• Proficient using MS Office (Outlook, Word, Excel, SharePoint.
• Ability to create success in a team environment.
• Highly adaptable and flexible in a fast paced, agile work environment.
• Additional Job Description.

PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION:

TALKING:

• Especially where one must frequently convey detailed or important instructions or ideas accurately, loudly, or quickly.

AVERAGE HEARING:

• Able to hear average or normal conversations and receive ordinary information.

REPETITIVE MOTIONS:

• Movements frequently and regularly required using wrists, hands and/or fingers.

Average Visual:

• Close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

PHYSICAL STRENGTH:

• While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; write; type; talk; and hear.
• The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to 25 pounds.