Summit HR Partners has been retained by Landis, Hunsberger, Gingerich and Weik, LLP, a multi-disciplinary law firm located in Souderton, PA to conduct a search for a full-time Office Manager.
Landis, Hunsberger, Gingerich, and Weik, LLP offers clients and businesses legal counseling, litigation and contractual services. Their extensive knowledge in estate planning, elder law, business, real estate, employment law, family law, personal injury litigation, and municipality representation has earned the firm an excellent reputation of respect, trust, dedication and integrity.
We are looking for a talented Office Manager to oversee the administrative function and activity of the organization to ensure that all office operations run efficiently. The Office Manager also serves as the primary bookkeeper, utilizing QuickBooks Online to ensure the office financial records are maintained according to established guidelines.
Responsibilities
- Supervise the administrative team and act as the primary point of contact for employees regarding office policies, benefits and other related inquiries.
- Manage the bookkeeping and payroll processes and activities for the office to ensure all financial data is entered accurately: record financial transactions, produce requested reports and financial records, generate invoices, reconcile bank statements, assist with budget preparation, and work with office leadership to provide necessary information when making financial decisions.
- Facilitate onboarding of new hires, including setting up workstation and ensuring new hire receives required training based on position.
- Ensure the office is well-stocked with necessary supplies by tracking inventory, placing orders and managing supplier relationships within established budget.
- Maintain and organize important documents, records, and files.
- Oversee the maintenance of office facilities, ensure everything is in good working condition including repairs and janitorial services by liaising with external vendors and service providers.
- Ensure clear and effective communication within the office including disseminating important information and updates, including the communication of complex financial data to Partners as needed.
- Manage external communication with clients, suppliers and other external parties to enhance the organization’s reputation and foster good relationships.
- Manage license and notary renewals.
- Manage employee benefit plan enrollments, terminations, renewals and communication with providers.
- Manage sponsorships, advertising, and coordinate with vendors.
Qualifications:
- At least five years of progressive administrative experience in a fast-paced professional services environment.
- At least five years’ experience bookkeeping, QuickBooks Online experience preferred.
Preferred Skills
- Strong leadership and managerial skills to oversee office staff and ensure high productivity.
- Strong understanding of generally accepted accounting principles and financial data analysis.
- A keen eye for detail to ensure accuracy in documentation and administrative tasks.
- Highly organized, capable of multitasking, and managing multiple responsibilities simultaneously. Excellent verbal and written communications skills.
- Proficiency in office software such as Microsoft Office Suite, QuickBooks, and familiarity with office equipment.
- Problem-solving skills to quickly identify and resolve issues are essential to maintaining a smooth office operation.
Pay range and compensation package - Base Salary range between $70,000 - $80,000 / year.