Northbound Executive Search
Receptionist Manager
Our client, a well-established Financial Services firm in midtown NYC is looking for an Administrative Assistant / Receptionist to join their team!
We are seeking individuals that can work in Midtown NYC 5x per week in-office.
This is a contract-to-full time hire opportunity, with a lot of room for professional growth over time into other areas of the company (finance, administrative, HR, etc.)
Responsibilities:
- Welcome all guests, clients, and vendors cordially, ensuring a professional and hospitable environment.
- Manage incoming and outgoing mail, and distribution of deliveries.
- Assist departments in clerical tasks such as document preparation, photocopying, and filing.
- Maintain office supply inventory and manage office equipment.
- Support the organization and facilitation of company events and activities.
- Coordinate with building management for maintenance, repairs, and facility-related queries. Ensure safety and cleanliness throughout the office
- Support for efficient functioning of the office space, including conference room scheduling and workspace assignments.
- Administer company access cards for employees and guests, ensuring security protocols are followed. Maintain accurate records. Coordinate with security staff as needed.
- Assisting with onboarding preparation and new hire management.
Requirements:
- Associate's or Bachelor's degree preferred
- Minimum 1-2 years of experience in managing a front office/receptionist team, experience as a facility coordinator is a plus
- Excellent verbal and written communication skills
- Professional demeanor with strong interpersonal skills
- Attention to detail and problem-solving abilities
- Ability to multitask and prioritize workload efficiently