Ci Design, Inc. is a dynamic, highly collaborative architectural firm providing architecture, planning, and interior design services to clients domestically and internationally. We are growing rapidly and looking for an experienced Project Coordinator to work full-time in our Boston office.
This position will report directly to the firm’s principals and will provide key support to our team as we work on groundbreaking architectural projects. The Project Coordinator will manage all administrative tasks and provide support to Principals, Project Managers, and team members. They will assist with the coordination of resources, meetings, submittals, and information to ensure smooth project operations.
Responsibilities:
- Provide administrative support for all construction documentation, including logging, tracking, and distributing shop drawings, submittals, and RFIs to ensure timely responses and contract compliance.
- Coordinate project resources, schedules, calendars, and meetings, including preparation of design meeting minutes, field reports, and travel arrangements for project teams.
- Assist with AIA contracts and consultant agreements
- Prepare, assemble, and manage permit documents, drawing packages, affidavits, and closeout procedures to streamline project deliverables.
- Perform clerical duties such as drafting documents, generating reports, data entry, and maintaining CRM systems, ensuring accurate and updated records.
- Stamp, seal documents, and assemble affidavits for permit packages.
- Respond to emails and calls professionally, providing exceptional communication and customer service to project stakeholders.
Requirements and Qualifications:
- Bachelor’s Degree (Preferred).
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Familiarity with project management software such as Unanet (preferred).
- Strong organizational and communication skills.
- Ability to multitask and prioritize in a fast-paced environment.
- Notary Public (Plus).