Kleege is hiring: Administrative Assistant in San Diego

Join to apply for the Administrative Assistant role at Kleege Enterprises

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Duties

1. Answering phones, directing callers to proper department, and taking detailed messages.
2. Incoming Mail: Open, Sort, Distribute
3. Mail Outgoing: checks/correspondence
4. Scanning Receivable/Deposit Checks
5. Filing Invoices & Employee Documentation
6. Ordering Office Supplies, Blank Checks, Envelopes
7. General Office Tasks & Organization
8. Creating Deposit Slips & In-Branch Bank Deposits; trips to various banking institutions.
9. Assisting with Rental Tenant Communication and Account Reconciliation
10. Processing Rental Tenant Move-In/Move-Out Paperwork
11. Communicating Availability and Rental Details to Prospective Lessees
12. Running Reports and Background Checks for Applicants
13. General Cross-Training to Assist Office Staff
14. Filing, scanning, and copying sensitive documents
15. Executive assistant duties - ranging from scheduling appointments to booking hotels/transportation.
16. Assisting property managers with marketing efforts
17. Handle and coordinate active calendars
18. Schedule and confirm meetings
19. Ensure file organization based on office protocol
20. Provide ad hoc support around office as needed

Qualifications

1. High School Graduate or GED
2. Minimum 1 year in Administrative Assistant/Secretary experience. Property Management Admin Experience a plus.
3. Fluent in English and Spanish
4. Strong interpersonal, customer service and communication skills
5. Ability to multitask
6. Proficient in Microsoft Office suite
7. Proficient in typing
8. Proficient in basic math

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

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