Administrative Assistant Job at Osipova Ballet Academy in Mountain View

We are seeking a dynamic and detail-oriented administrator to join our vibrant ballet school, managing student operations and supporting our artistic vision.

Job Responsibilities:

• Knowledge of the JackRabbit. Proficiency in JackRabbit is required to run and manage the class enrollment process.
• Excellent communication writing skills in English; Russian language is preferred due to the large community.
• Serve as the first point of contact for students, parents, and visitors, providing excellent customer service in person, via phone, and by email.
• Manage student enrollment, class registrations, attendance records, and waitlists.
• Coordinate class schedules, rehearsals, and academy events, ensuring smooth operations.
• Assist in organizing performances, exams, and auditions, including handling logistics and communications.
• Support marketing initiatives, including social media updates, newsletters, and promotional materials.
• Provide administrative support to the artistic director and faculty as needed.
• Ensure the reception and common areas are welcoming, clean, and organized.

Qualifications & Skills:

• Previous administrative experience, preferably in a ballet/dance school, performing arts institution, or educational setting.
• Strong organizational skills with attention to detail.
• Excellent communication skills; fluency in English required, Russian preferred.
• Ability to multitask and work efficiently in a fast-paced environment.
• Sales skills.

Seniority level

Entry level

Employment type

Part-time

Job function

Administrative

Industries

Performing Arts