Secretary to Elementary School Principal Job at Butler County Educational Servic

SALARY: $18.38/hour--$22.75/hour, based on applicable experience

HOURS: 8hours/day, Monday--Friday, 10 months/year

Position: Secretary to Elementary Principal

Contract: 10 months

Immediate Supervisor: Building Principal

Primary Evaluator for the following positions: Building Principal/Admin Team

QUALIFICATIONS:

• Meet clerical testing requirements

• High school diploma or General Education Degree (GED)

• Must meet District hiring requirements

• Such alternatives to the above qualifications as the Superintendent and/or Board of Education may find

• EMIS knowledge and any other District report initiatives such as DASL, etc.

GENERAL DESCRIPTION:

• Provide clerical support for the efficient and effective operation of the school administrative offices. Assist where appropriate.

KEY RESPONSIBILITIES:

• Assist Principal

• Assist in the maintenance of scheduled appointments, conferences, and interviews for administrator

• Prepare and distribute miscellaneous statistical, budgetary, discipline, enrollment, absence reports and correspondence without supervision

• Act as liaison for the District, community, staff, students, and parents with tact and diplomacy

• Process requisitions and close purchase orders

• Add events to school calendar

• Final Forms (monitor and assist parents)

• Create class schedules

• Place students in classrooms at the beginning of the year

• Coordinate subs for teachers on long term absence/maternity leave

• School deposits (fee, fundraisers, donations)

• Maintain miscellaneous records

• Order teacher, student and building supplies

• Receive various payments, fees, etc. and deposit monies

• Receive and deliver building materials

• Maintain confidentiality of information, including, but not limited to, student records and free/reduced lunch forms.

• Utilize emergency procedure knowledge and notify appropriate persons

• Contact parents when necessary

• Oversee discipline of students when necessary

• Is punctual and prepared for immediate assumption of duties upon arrival at school

• Utilize time appropriately and maintain good attendance

• Proactively address potential problem areas to insure timely completion of tasks

• Create or assist in the development of procedures

• Interact in a positive manner with staff, students, parents and community members

• Stay current with Board guidelines and policies

• Follow the District safety and regulatory compliance policy, procedures and guidelines

• Ability to communicate ideas and directives clearly and effectively both verbally and in writing

• Ability to generate correspondence independently

• Ability to operate all applicable office equipment

• Ability to work effectively with others

• Effective communication skills

• Excellent computer/keyboarding skills

• Organizational and problem solving skills

• Ability to prioritize to assure completion of task

• In the absence of the school nurse, dispense prescription medication, apply band-aids, and give first aid

• Perform other duties as assigned by building principal

Revise 11/2020

Applicants should have completed the twelfth grade with considerable paid secretarial experience. Applicants must have the ability to type accurately from clear copy and have considerable knowledge of computers. All internal applicants meeting the Board and Union requirements will be offered an interview.