FlexStaff Careers
Job Description
FlexStaff is seeking a highly organized and professional Human Resources Assistant to streamline daily corporate and domestic operations and provide administrative human resource support for our client, a family office in Woodbury, NY. This role is essential to ensuring seamless coordination of payroll, scheduling, staff management, and other administrative tasks. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of responsibilities with discretion and efficiency.
Schedule: 100% onsite, Monday to Friday | 9AM-6PM with flexibility Salary range: $55,000 - $65,000, comprehensive benefits including 401K w/match
Requirements: Bachelor's degree or relevant experience in administration, HR, or a related field. Proven experience in household management, family office, or executive support roles. Strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and payroll systems. Exceptional discretion and confidentiality. Adaptability and the ability to prioritize in a fast-paced environment. Excellent interpersonal and communication skills. Responsibilities:
Payroll and HR Management:
Oversee payroll for household staff, ensuring accuracy and timeliness. Prepare offer letters, contracts, and employment agreements for new hires. Facilitate onboarding and ensure compliance with employment regulations.
Scheduling and Calendar Management:
Maintain and coordinate schedules for the family and household staff. Arrange appointments, activities, and travel plans. Ensure clear communication and seamless coordination among all parties.
Administrative Support:
Track and manage household budgets, expenses, and vendor payments. Organize and maintain important family documents and records. Act as a liaison with accountants, legal advisors, and external service providers.
Household Oversight:
Manage hiring, training, and scheduling of household staff. Serve as the primary point of contact for vendors and service providers.
Ad Hoc Duties:
Assist with event planning and coordination. Handle special requests and projects as needed.
*Additional Salary Detail
The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).
FlexStaff is seeking a highly organized and professional Human Resources Assistant to streamline daily corporate and domestic operations and provide administrative human resource support for our client, a family office in Woodbury, NY. This role is essential to ensuring seamless coordination of payroll, scheduling, staff management, and other administrative tasks. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of responsibilities with discretion and efficiency.
Schedule: 100% onsite, Monday to Friday | 9AM-6PM with flexibility Salary range: $55,000 - $65,000, comprehensive benefits including 401K w/match
Requirements: Bachelor's degree or relevant experience in administration, HR, or a related field. Proven experience in household management, family office, or executive support roles. Strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and payroll systems. Exceptional discretion and confidentiality. Adaptability and the ability to prioritize in a fast-paced environment. Excellent interpersonal and communication skills. Responsibilities:
Payroll and HR Management:
Oversee payroll for household staff, ensuring accuracy and timeliness. Prepare offer letters, contracts, and employment agreements for new hires. Facilitate onboarding and ensure compliance with employment regulations.
Scheduling and Calendar Management:
Maintain and coordinate schedules for the family and household staff. Arrange appointments, activities, and travel plans. Ensure clear communication and seamless coordination among all parties.
Administrative Support:
Track and manage household budgets, expenses, and vendor payments. Organize and maintain important family documents and records. Act as a liaison with accountants, legal advisors, and external service providers.
Household Oversight:
Manage hiring, training, and scheduling of household staff. Serve as the primary point of contact for vendors and service providers.
Ad Hoc Duties:
Assist with event planning and coordination. Handle special requests and projects as needed.
*Additional Salary Detail
The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).