Job Description
We are in search of a Receptionist for our Private Equity client located in Santa Monica. As a part of our team, you will be the first impression of our company, providing a warm and detail-oriented welcome to clients, visitors, and vendors. Your role will also involve administrative duties that ensure smooth daily operations. This role is onsite daily.
Responsibilities:
• Handle all incoming calls, screening and redirecting them as required.
• Be the main contact for all visitors, clients, and vendors, managing check-ins and arranging visitor access cards.
• Ensure the reception area is well-kept and organized.
• Take charge of coordinating meetings, as well as managing bookings and conference room calendars.
• Assist with the reception and dispatch of mail and deliveries.
• Oversee the inventory and ordering of office supplies.
• Support various departments with clerical tasks such as filing, data entry, and scanning.
• Aid the Office Manager and Executive Assistants with any additional administrative duties or special projects.
• Establish and maintain relationships with building management and vendors to address facility-related requests.
• Uphold a detail-oriented demeanor when handling sensitive client and business information.
• Proficient in answering and managing a multi-line phone system.• Demonstrated experience in providing exceptional customer service.
• Ability to perform accurate and efficient data entry.
• Experienced in detail oriented email correspondence.
• Excellent interpersonal skills for dealing with various types of clients and colleagues.
• Proficiency in Microsoft Excel for data processing and analysis.
• Skilled in using Microsoft Outlook for managing emails and appointments.
• Knowledge in creating and editing documents using Microsoft Word.
• Experience in organizing and maintaining files for easy access and retrieval.
• Ability to schedule appointments and manage calendars effectively.
• Knowledge or experience in the private equity sector would be advantageous.