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Public Schools of Robeson County

Secretary/Bookkeeper Job at Public Schools of Robeson County in Maxton

Public Schools of Robeson County, Maxton, NC, United States, 28364

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DATE: March 19, 2025

POSITION: Secretary/Bookkeeper (12 months yearly)

SALARY: (Grade 56) - $2,785.12 monthly - Starting Salary

DEADLINE DATE FOR RECEIVING APPLICATIONS: April 1, 2025

WORK LOCATION: Oxendine Elementary School

GENERAL DUTIES:
  • To ensure the smooth and efficient operation of the office so that the school's maximum positive impact of the Education of children can be realized.
  • Prepares and maintains monthly payrolls for all school employees.
  • Assures that all school funds are properly received and disbursed while maintaining accurate records.
  • Maintains a daily attendance record for all employees.
  • Secures and assigns substitutes and maintains proper records for payroll.
  • Verifies leave balances annually.
  • Maintains financial records and accepts responsibility for state, local, federal and other allotments.
  • Ensures expenditures do not exceed the school allotments.
  • Generates requisitions and purchase orders; maintains inventory of supplies.
  • Verifies invoices against purchase orders.
  • Assists principal and assistant principal as necessary; assists with scheduling activities and events; prepares letters, memos, and announcements as required.
  • Answers incoming telephone calls and routes them to the proper person or department; answers questions regarding routine matters; directs messages to staff and students.
  • Greets visitors, parents, volunteers, etc. and directs them to their intended destinations.
  • Completes forms, permits, reports, notices, or form letters with designated routine information as needed.
  • Assists with maintaining files of various information including but not limited to tardies, dismissals, correspondence, forms, reports, and other materials.
  • Distributes intra-office and general delivery mail.
  • Serves as a liaison between employees and payroll specialist to help answer payroll related questions.
  • Performs other such tasks as assigned by supervisor.


QUALIFICATIONS:
  • High School Diploma.
  • Post-secondary study in Business/Office Management preferred.
  • Working knowledge of basic office procedures and the operation of common office equipment and machines which includes computers.
  • Bookkeeping and clerical experience required.
  • Knowledgeable of Accounts Receivable/Accounts Payable.
  • Proficient in Excel, Word, and the Internet.
  • Ability to work with people; strong interpersonal skills.
  • Willingness to work as part of a team.