YMCA
Salary: 64,350 Annually
The YMCA of Greater New York is here for all New Yorkers – to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.
To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and “LEAP” career framework (Leadership, Empowerment, Accountability, Personal Growth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all.
The Vanderbilt YMCA is seeking an HR Coordinator/Business Office Manager. Under the supervision of the Business Manager and Executive Director, they will provide administrative support in the Branch Human Resource, Payroll, Daily Batch Reconciliation, Incident Reporting, and Filing. The HR Coordinator/Business Office Manager will also play a major role in growing and managing the administrative aspects of the Annual Campaign, assisting with donor development and stewardship, organizing special events, and overseeing the branch room/space rentals. They will also manage the Executive calendar.
Key Responsibilities:
Human Resources Responsibilities — Process employment and volunteer documents in a timely manner – includes the following:
Generate and maintain a supply of New Hire Packets, Status Change forms, etc. Document verification and accuracy. Data entry for the employee screening process. Youth & Family screening and agency processing. Timeliness and accuracy of Connect System input (facilitate the approval process). Maintain accurate filing of all employee and volunteer files.
— Process unemployment claims, workers' compensation, NYS Disability forms, and manage employee benefits in a timely manner – includes the following: Serve as a branch liaison for FMLA and medical plan changes and provide staff with benefit forms, health insurance, retirement, direct deposit, credit union, etc. Provide vacation, sick, and personal benefits upon request. Respond to unemployment claims in a timely manner. Timely entry of workers' compensation claims.
— Employee Relations and Conflict Resolution. Conduct investigations and work with the Association Office to find resolutions and handle employee relations and employment terminations.
— Maintain up-to-date job descriptions and staffing tables for staff.
— Manage administrative aspects of the Annual Campaign, Board, Special Events, and Rentals – includes the following: Serve on the Annual Campaign Committee, working with volunteers and staff to ensure a well-organized and successful campaign. Carry out mailings produced in-house, including merges, as needed, to maintain and increase the donor base and communicate with members and the community. Enter Gifts/Pledges into the AS400 database as they come in and produce weekly reports, prepare acknowledgment letters for donors, and ensure they are sent out within 48 hours. Also, maintain a tracking/filing system for all gifts/pledges that meet the audit requirements, reducing the branch’s liability. Attend Committee Meetings, Board Meetings, Fund Development Cabinet, and Special Events to build relationships with Y professionals/leaders and supporters. Prepare and organize board materials in a timely fashion, as well as agendas and minutes for Senior Staff and Board Meetings, to ensure the smooth operation of meetings that will impact the success of the branch and the board. Help plan and execute events related to the Annual fundraising initiative, the Annual Campaign, and branch events to ensure a well-organized and successful event.
Payroll & Financial Responsibilities — Branch HR and Payroll Audit. Participate in branch audit, preparing documentation for auditors and government agencies. Audit bi-weekly payroll for the entire branch before the final approval from the Business Manager. Process payroll adjustments, vacation payouts, and historical edits. Process Labor Distribution and distribution adjustments for government programs. Daily cash drop reconciliation and chargebacks. Prepare the payroll and benefits budget and review the branch payroll budget. Distribute open purchase orders and Invoices-on-Hold reports.
Other Responsibilities Activate staff memberships. As a member of the Management Staff Team, uphold all Association and branch policies and demonstrate the values of Respect, Responsibility, Caring, and Honesty in performing all duties. Administrative Support to the Executive Director, Business Office, and other departments as needed to ensure effective communication from the Executive and Business Office. Other duties as assigned.
Desired Skills & Experience: Bachelor’s degree or equivalent work experience required. Minimum of three (3) years of experience in Human Resources and/or Business Administration. Knowledge of Human Resources, Employment Benefits, and Payroll required. Knowledge of Microsoft Word and Excel required. Knowledge of AS400 database system required. Knowledge of ADP Payroll desired. Knowledge of Oracle, SterlingDirect, and PETS desired. Excellent verbal and written communication skills.
Benefits: The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits, medical benefits, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work.
How to Apply: If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.
If you are a current YMCA employee, please submit your application through the Internal Career Site in Cornerstone. #J-18808-Ljbffr
The YMCA of Greater New York is here for all New Yorkers – to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.
To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and “LEAP” career framework (Leadership, Empowerment, Accountability, Personal Growth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all.
The Vanderbilt YMCA is seeking an HR Coordinator/Business Office Manager. Under the supervision of the Business Manager and Executive Director, they will provide administrative support in the Branch Human Resource, Payroll, Daily Batch Reconciliation, Incident Reporting, and Filing. The HR Coordinator/Business Office Manager will also play a major role in growing and managing the administrative aspects of the Annual Campaign, assisting with donor development and stewardship, organizing special events, and overseeing the branch room/space rentals. They will also manage the Executive calendar.
Key Responsibilities:
Human Resources Responsibilities — Process employment and volunteer documents in a timely manner – includes the following:
Generate and maintain a supply of New Hire Packets, Status Change forms, etc. Document verification and accuracy. Data entry for the employee screening process. Youth & Family screening and agency processing. Timeliness and accuracy of Connect System input (facilitate the approval process). Maintain accurate filing of all employee and volunteer files.
— Process unemployment claims, workers' compensation, NYS Disability forms, and manage employee benefits in a timely manner – includes the following: Serve as a branch liaison for FMLA and medical plan changes and provide staff with benefit forms, health insurance, retirement, direct deposit, credit union, etc. Provide vacation, sick, and personal benefits upon request. Respond to unemployment claims in a timely manner. Timely entry of workers' compensation claims.
— Employee Relations and Conflict Resolution. Conduct investigations and work with the Association Office to find resolutions and handle employee relations and employment terminations.
— Maintain up-to-date job descriptions and staffing tables for staff.
— Manage administrative aspects of the Annual Campaign, Board, Special Events, and Rentals – includes the following: Serve on the Annual Campaign Committee, working with volunteers and staff to ensure a well-organized and successful campaign. Carry out mailings produced in-house, including merges, as needed, to maintain and increase the donor base and communicate with members and the community. Enter Gifts/Pledges into the AS400 database as they come in and produce weekly reports, prepare acknowledgment letters for donors, and ensure they are sent out within 48 hours. Also, maintain a tracking/filing system for all gifts/pledges that meet the audit requirements, reducing the branch’s liability. Attend Committee Meetings, Board Meetings, Fund Development Cabinet, and Special Events to build relationships with Y professionals/leaders and supporters. Prepare and organize board materials in a timely fashion, as well as agendas and minutes for Senior Staff and Board Meetings, to ensure the smooth operation of meetings that will impact the success of the branch and the board. Help plan and execute events related to the Annual fundraising initiative, the Annual Campaign, and branch events to ensure a well-organized and successful event.
Payroll & Financial Responsibilities — Branch HR and Payroll Audit. Participate in branch audit, preparing documentation for auditors and government agencies. Audit bi-weekly payroll for the entire branch before the final approval from the Business Manager. Process payroll adjustments, vacation payouts, and historical edits. Process Labor Distribution and distribution adjustments for government programs. Daily cash drop reconciliation and chargebacks. Prepare the payroll and benefits budget and review the branch payroll budget. Distribute open purchase orders and Invoices-on-Hold reports.
Other Responsibilities Activate staff memberships. As a member of the Management Staff Team, uphold all Association and branch policies and demonstrate the values of Respect, Responsibility, Caring, and Honesty in performing all duties. Administrative Support to the Executive Director, Business Office, and other departments as needed to ensure effective communication from the Executive and Business Office. Other duties as assigned.
Desired Skills & Experience: Bachelor’s degree or equivalent work experience required. Minimum of three (3) years of experience in Human Resources and/or Business Administration. Knowledge of Human Resources, Employment Benefits, and Payroll required. Knowledge of Microsoft Word and Excel required. Knowledge of AS400 database system required. Knowledge of ADP Payroll desired. Knowledge of Oracle, SterlingDirect, and PETS desired. Excellent verbal and written communication skills.
Benefits: The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits, medical benefits, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work.
How to Apply: If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.
If you are a current YMCA employee, please submit your application through the Internal Career Site in Cornerstone. #J-18808-Ljbffr